Executive Assistant

hace 11 horas

Tlaquepaque, México Hewlett Packard A tiempo completo

**Job Summary**

**Responsibilities**
- Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.
- Assists in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.
- Helps coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries.
- Provides general administrative support as needed, including photocopying, faxing, and mailing documents.
- Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and assists in preparing presentations with relevant insights for the executives.
- Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
- Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
- Drafts and formats routine documents, reports, and presentations, and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies.
- Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.

**Education & Experience** Recommended**
- High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
- Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.

**Preferred Certifications**
NA

**Knowledge & Skills**
- Accounting
- Administrative Support
- Billing
- Booking (Sales)
- Calendar Management
- Customer Data Management
- Data Entry
- Expense Reports
- Finance
- Front Office
- Invoicing
- Marketing
- Microsoft SharePoint
- Office Equipment
- Office Management
- Office Supply Management
- Presentation Software
- Purchasing
- SAP Applications
- Travel Arrangements

**Cross-Org Skills**
- Effective Communication
- Results Orientation
- Learning Agility
- Digital Fluency
- Customer Centricity

**Impact & Scope**
- Impacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives.

**Complexity**
- Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions.

**Disclaimer**

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