Operations Assistant

**About Apptegy**

Since our start in 2015, we’ve gone from a group of individuals to a community pushing toward the same goal of building a fantastic company with great people, great products, and, most importantly, a great culture.

Apptegy is building products to empower school leaders to run better schools.

We are growing quickly and are focused on bringing thoughtful, high-performers together to craft amazing products for our clients and to make Apptegy a better place than it already is.

**As an Operations Assistant**:
You will support the organization, administration, and operations of Apptegy’s México Office in Guadalajara, Jalisco. We are growing quickly, yet remain focused on crafting an incredible experience for our employees, clients, and guests.

We care about every experience big and small. We are looking for someone that is driven, hungry, and thrives in a fast-paced environment. This person will handle various tasks and projects around the office that help us to maintain the work environment that we’ve worked so hard to cultivate. This role is extremely hands-on, detail-oriented, and it bears much responsibility.

**In this role, you will**:

- Be a main point of contact for guests and employees, ensuring that everyone who enters Apptegy has a friendly and fun experience.
- Ensure the office is clean, stocked, organized, and welcoming to employees and guests alike. This includes maintaining work spaces that are not only comfortable but organized and professional.
- Be responsible for inventory management: appropriately track, order, and maintain office and kitchen/snacks supplies with strong attention to detail.
- Coordinate and book travel arrangements for staff, as needed.
- Support the Operations team in Little Rock with logistics for company parties, offsites, and in-office special events.
- Assist with managing the company's branded merchandise, ensuring branding meets the company brand standards.
- Handle the company’s drink, snack, and catering programs as well as other on-site services.
- Coordinate and manage relationships with various vendors.
- Prepare new hire workstations, working with facilities and people team staff.
- Assist with various office projects as requested, working independently and taking projects from conception to completion.

**What is true of you?**

You understand that no one is perfect, that we all have weak spots, and you want to master the skill of self-improvement regardless of your experience.

You are driven to do amazing work and complete every task to the best of your ability.

You constantly push yourself to get more done in less time by attacking your work with intensity.

You ask for help when you need it, own up to your mistakes, and put the needs of your colleagues above your own ego.

You thrive while wearing multiple hats and you are remarkably organized, timely, and skilled at pivoting when priorities inevitably shift.
- Some experience working in an office support/administrative/operations environment
- Skilled communicator with the ability to interact professionally with all levels of the organization
- Able to function well under pressure, make decisions quickly and manage confidential information
- Innovative thinker with the ability to execute plans
- High initiative with the ability to work with little supervision
- Ability to prioritize multiple incoming requests
- Exceptional customer service skills
- High school diploma or equivalent

**What else should I know?**

We take our responsibility as a company seriously and aim to make this the best job that you’ve had (and one that sets you up for future success). We want your day at work and your time at home to be a joyful experience that’s why we provide:

- Medical insurance for you and dependents
- 15 days Aguinaldo
- Vacation Bonus
- Vales de Despensa
- Paid Parking
- Discretionary/flexible paid time off policy
- Paid travel to/from Little Rock, Arkansas (after Covid-19)

If the challenge of building a rapidly growing startup excites you as much as it does us, we hope that you’ll consider joining us.