Ikea Food Administration Specialist

**Company Description**
The IKEA vision is to create a better everyday life for the many people. We do this by offering a wide range of well-designed, functional home furnishing products at prices so low that as many people as possible can afford them. We operate in Singapore, Malaysia and Thailand - and have an ambitious expansion plan to bring a little bit of Sweden to new markets in the region. We are part of the Ikano Group of companies and the only IKEA franchisee owned by the Kamprad family that founded IKEA.

We also develop, own and operate Shopping Centres that are anchored by IKEA and create walkable communities by including residential, office and other types of real estate in our development plans.

We work towards making sustainability a natural part of our everyday work. We are active in our communities, driving and supporting social initiatives that benefit children, women and the environment.

PURPOSE OF THE JOB

Ensure the administrative part of IKEA Food is well manage in order to reach the Gross Margin, Gross Profit and Operational Profit goals at store level.

Support the Regional IKEA Food manager with all the administrative information and report whenever is requested and necessary.

The main tasks of this job involve being always up to date on all item & recipe cards, promotional items and Unit cost in MVBC (in all stores in SEA), in order to secure the best possible financial result for your region.

Submitting monthly reports to Regional IKEA Food manager on Sales Analysis of all SEA stores IKEA Food from MVBC.

RESPONSIBILITIES OF THE JOB
- All sold goods have a correct recipe card in MVBC in order to secure an accurate theoretical result.
- Ensuring that all Item/Ingredient cards have the correct unit costs, Unit of Measurement, Purchase unit and Vendor.
- Coordinate with IKEA Food Development manager on the approved quotations from suppliers before input it into MVBC
- Work closely with SEA stores Admin Assistant to ensure 4-eyes principle on all the Item, Recipe, Promotion cards created. - Cooperate with country Business Analyst to secure the correct setup of local articles, promotions and combos, prices etc.
- Ensure that GM forms are submitted and approved by IKEA Food Country manager before input into MVBC.
- Support Regional IKEA Food manager on all administrative matters.
- Check all Item and Recipe cards twice a year, and to “Disable” those cards that are not in use.
- Generate monthly reports from MVBC for all SEA stores relating to IKEA Food.
- Working closely with IKEA Food Development managers and ensure that Vendors without Agreement are “Blocked” in MVBC.
- Through your everyday work you contribute to a people and planet positive business, social connection and environmental impact

**Qualifications**
REQUIREMENT FOR THE JOB

Motivation:

- Passionate about food, people and planet reflecting IKEA culture & values
- Enjoy working in a vibrant, fast-paced and ever-changing environment
- A desire for keeping everything organised and structured
- A desire for continuous improvement in ways of working
- Highly self-motivated either in a team or working individually

Knowledge:

- At least 5 years’ experience in an administrative role in a retail or multi-units food service organisation.
- Hands on experience with Master Version Business Control (Navision) and accurate data input.
- Experience of report writing
- Experience of handling and collating information from different data streams - Knowledge of electronic filing systems and electronic document handling/management.
- Knowledge of virtual meeting platforms - MS Teams
- Proficient in MS Office, especially Excel and PowerPoints presentation
- Good numeracy and analytical skills
- Fluent in written and spoken English

Capabilities:

- Highly developed attention for details
- Able to analyse information from multiple sources.
- Capable of following document and information flow to completion (sign off)
- Ability to present information in a clear, simple and concise way.
- Ability to plan, organise and prioritise your workload
- Ability to work independently or as part of a team
- Capable of working on multiple tasks and to strict deadlines
- Able to connect with people quickly and through varied communication channels and at all levels of the organisation

**Additional Information