Payroll Specialist

To process payroll on time and with 100% accuracy.

**The Payroll Specialist will be responsible for**:

- Setting up of new employees in time and attendance and ADP payroll systems
- Processing of the payroll for the company in consultation with the BPO provider (ADP) and in accordance with relevant salary conditions for Mexico
- Ensure all payroll increases are identified and all systems updated accordingly
- Provide payroll processing backup for other payrolls as and when required
- Provide general admin duties.
- Provide accurate advice to management and staff on payroll matters.
- Calculation and processing of termination payments
- Processing increases and calculation of backpays
- Update and maintain the payroll and Time & Attendance systems for new starters, terminations and other employee changes. Update also to comply with current Collective Agreement conditions and rates.
- Weekly sign off, of the Time and attendance system and provide support to the Operational Team to ensure the accuracy of the system and calculations
- Maintain and update payroll processing manual as and when required.
- Ensure that all statutory compliance & payments are made within the required timelines
- Provision of payroll report to the Operations team and relevant departments
- Assist Payroll Manager with Month End responsibilities, including, leave provisions, reconciling and Payroll Journals and defects in a timely manner in line with the month end calendar
- Payroll enquiries and general admin duties, electronic filing etc.
- Responsible for the administration of all files and statutory third-party queries and requirements

**Special Areas of Note**
- To maintain confidentiality of all payroll matters and insure that payroll records are correctly secured at all times ensuring that only authorised personnel can access.
- Must be bilingual (Spanish and English)

**Administration**:

- Ensure punctuality and accuracy of all paperwork
- To ensure reports are submitted in a timely manner to meet required deadlines
- Ensure adherence to company policies and procedures at all times and continually keep abreast of changes to these as they occur
- To ensure holiday requirements do not impact on company needs and adhere to LOVISA company policy

**Contribution to the Group**:

- Contribute actively to the business strategic direction
- Contributes positively and energetically to group meetings and company events
- Provides an example for others to follow
- Participates in projects to improve the operation of the division/company
- Has a positive can-do attitude at all times, whilst listening, challenging and directing
- Coachable in all aspects, flexible and proactive in style

**To be successful in this role you will have**:

- A minimum of 2-3 years relevant payroll experience with Mexico payroll.
- Up to date knowledge of relevant legislation and statutory requirements
- Excel - Intermediate to Advanced level
- Good mathematical skills
- Windows and other Microsoft office Products
- Retail payroll experience desirable

**Skills, knowledge and personal qualities required**:

- A sound commercial focus.
- Excellent oral and written communication.
- Demonstrate effective levels of innovation.
- Strong understanding of best practice systems, e.g. ADP and Kronos
- A conviction for disciplined payroll execution and related financial management.
- A capacity and desire to support peers in the wider team.
- Observe the human resource policies of the Company as varied from time to time
- All other duties as directed by the Company