Virtual Administrative Assistant

hace 2 semanas

Desde casa, México The Lash Lounge Tulsa A tiempo completo

**Virtual Assistant (Bilingual EN/ES) — Part-Time (10-15 hrs/week)**

**About Us**

Ozarks Beauty Enterprises (OBE) — owner/operator of The Lash Lounge (Tulsa Hills, Tulsa South Town, Rogers, AR).
We are professionalizing our operations so the CEO can step out of day-to-day work while the CIO (Chief Inspirational Officer) elevates culture, process, and customer experience.

**Role Summary**

**Key Responsibilities**
- **Executive Support**: inbox triage, calendar management, travel logistics, meeting prep, note capture, follow-ups.
- **Documentation & Reporting**: clean up templates, version control, light editing/proofing; maintain trackers in Google Sheets/Docs; prepare weekly rollups.
- **Light Bookkeeping**: vendor bills, receipts, categorization in QuickBooks Online, basic reconciliations, AR reminders; coordinate with CPA/Bookkeeper.
- **CRM/LMS Help**: data entry hygiene, pipeline/list exports, QA of lead follow-up logs (per SOPs), simple automations (labels, tags).
- **Research & Purchasing**: vendor quotes, comparisons, and simple procurement per policy.
- **Confidentiality & Compliance**: handle PII/financial data discreetly; follow data-handling SOPs.

**Must-Have Qualifications**
- Bilingual: Professional English & Spanish (CEFR C1+ in English).
- 2+ years as VA/EA/operations assistant for an international company or U.S. client.
- Practical bookkeeping exposure (QuickBooks Online, receipts, categorization, reconciling basics).
- High proficiency with Google Workspace (Docs, Sheets, Drive, Calendar), Excel, Zoom; fast typist.
- Structured, detail-obsessed, able to follow SOPs, and write clear status updates.
- Reliable internet, quiet workspace, and at least 3-4 hours/day overlap with Central Time (America/Chicago).

**Nice-to-Have**
- Experience with CRMs (Mindbody), Teams, Loom, ClickUp/Asana.
- Advance data analysis in Sheets/Excel (filters, pivot tables, lookups).
- Light design/formatting skills (Canva) for internal docs or one-pagers.

Engagement & Hours
- Part-time contractor (10-15 hours/week). Growth potential based on performance.
- Core collaboration window: 9:00-13:00 CST (flexible by agreement).

**Compensation**
- Competitive hourly rate in MXN, benchmarked to Mexico City bilingual admin talent with bookkeeping exposure.
- Performance-based increases available after 90 days.

**Job Type**: Part-time

Pay: $3,600.00 - $5,400.00 per month

Expected hours: 10 - 15 per week

Application Question(s):

- Have you worked as a Virtual Assistant or Executive Assistant for U.S.based or international companies before? If yes, what were your main responsibilities, and how many hours per week did you typically support them?
- What is your typical weekly availability with (CST overlap)?
- How proficient are you in bookkeeping using (QuickBooks Online, receipts, categorization, reconciling basics)? Rate yourself 1 to 10, with 10 being an Expert.
- How proficient are you with Google Workspace (Docs, Sheets, Drive, Calendar), Office 365 (Outlook, Word, Excel, PowerPoint), Teams, and Zoom? Rate yourself 1 to 10, with 10 being an Expert.

**Experience**:

- Virtual Assistant: 2 years (preferred)

Work Location: Remote

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