Accounts Payable Specialist
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Key Responsibilities
• Process vendor invoices in a timely and accurate manner.
• Match purchase orders, invoices, and receiving documentation.
• Support approval workflows for non-PO invoices.
• Utilize OCR and invoice automation tools, resolving processing exceptions as needed.
• Investigate and resolve invoice discrepancies in collaboration with suppliers, procurement teams, and internal stakeholders.
• Reconcile vendor statements on a monthly basis.
• Analyze AP Aging reports and resolve outstanding issues.
• Support supplier onboarding and electronic invoice submission initiatives.
• Maintain and validate supplier master data.
• Assist internal users with invoice approvals and payment inquiries.
• Review employee expense reimbursements for policy compliance.
• Participate in month-end closing activities related to Accounts Payable.
• Support continuous improvement initiatives within AP processes. Qualifications
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 2+ years of experience in Accounts Payable or a similar accounting function.
• Advanced English proficiency.
• Experience with ERP systems and accounting software.
• Experience with CONTPAQi (COMPAQ) for Accounts Payable processes is highly preferred.
• Experience processing invoices, vendor reconciliations, payment follow-up, and AP reporting.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Excel. Preferred Experience
• Experience with invoice automation and OCR solutions.
• Experience with SAP, Oracle, CONTPAQi, or similar ERP/accounting platforms.
• Knowledge of three-way matching (PO, receipt, and invoice).
• Experience working in shared services, manufacturing, or multinational environments.
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