![Foreign, Commonwealth & Development Office](https://media.trabajo.org/img/noimg.jpg)
Regional Procurement Assistant
hace 1 mes
Main Purpose of Job:
Based in Mexico City and reporting to the Regional Procurement Manager, the jobholder will work as part of the Regional Procurement Team that sits within the FCDO Commercial Directorate with responsibility for supporting procurement activities across the regional network including Embassies, High Commissions and Consulates ensuring compliance to FCDO global policy and UK procurement regulations.
To work as part of the Procurement team; interacting with internal and external customers. Assist the Regional Procurement Team in day-to-day transactional delivery with specific tasks and activities
FCDO Commercial takes responsibility for the acquisition of all goods and services required by the organisation whether bought at home in the UK or at one of our 260 office locations around the world. We do this by directly managing high value procurement activities, creating, and implementing the policies and procedures for everything else.
The FCDO has a regional structure for Finance, Procurement and HR across the whole network, realising cost reductions and global spend savings, whilst keeping quality high by reforming the way we manage procurement across the network.
The Procurement Operating Model requires procurement expertise in the regional organisation structure. Providing expert service to our global network of locations whilst retaining the ability to deliver efficiently on behalf of several locations and maintain links with the central procurement function in the UK. Procurement is a delivery partner to the FCDO business, providing advice and expertise to the business across the procurement lifecycle though to a shared responsibility for the successful delivery of larger procurement projects.
The Regional Procurement Assistant will support the Regional Procurement Team in Mexico delivering transactional activities that support the procurement services across the regional network of office locations, with tasks such as control and monitoring of mailboxes, leading on the supplier set up and amendments process. In addition, the position will be responsible for assisting in the pre-stages of procurement processes by helping with supplier identification locally or in the region for the different services requested, ensuring that documents and online projects are ready for the Procurement Leads to publish the tender and perform additional activities to support the procurement process.
Roles and Responsibilities:
Processing new supplier set-ups and assisting in supplier optimisation projects: To review and submit stakeholders supplier set-up requests and amendments acting as the first point of contact of this process to ensure information received is according to the guidance. Government credit card controls. Assisting in preparation of the tender pack documents and creation of tender projects in the e-procurement platform. Preparation of spend reports and market research Providing customer support and guidance to the clients within the network for low value requests (below £25K); Any other administrative activity as deemed by procurement manager. Regional Procurement support for Micro missions and small Posts: Acting as key contact carrying out end-to-end procurement process. RFQ/RFP process of various procurement/contract-related goods, services or work projects, including sourcing of suppliers, input and agreement of specification, preparation of tender documentation, liaison and coordination with suppliers to clarify requirements, coordination and evaluation of bids, seeking appropriate approvals, negotiations, agreement of contracts and closure of contracts. Ensuring all processes and contracts meet legal and audit requirements. Assist stakeholders with CAPEX purchases: To liaise with stakeholders at the beginning of the Fiscal Year in order to start the purchase of CAPEX items such as vehicles, generators, furniture, etc. Identify Potential Suppliers in the Region: To assists the Regional Procurement Team in performing a market research where needed to identify potential suppliers that could be invited to the tender processes for the different opportunities available. Support Regional Procurement Leads and Manager: To work closely with the Regional Procurement Team, helping them to create the set of documents for each tender process, having the information updated in the corresponding folders as well as creating the Project in the e-procurement platform. Make sure that the project tracker is up to date according to the procurement stage of each project. The jobholder will be self-starter, proactive, requiring emotional intelligence with a solution orientated mind-set. Assist in the elaboration of the Agenda for the annual meetings with stakeholders, where the Procurement Leads will review pipelines an projects for the current Fiscal Year. Essential qualifications, skills and experience Strong interpersonal and customer service skills: responsibility, positive attitude; resilient to adapt to changing environments. Problem solving, teamwork, emotional intelligence. Organisational skills, record and time management, research analysis and interpretation of data, attention to detail. Ability to work under pressure and communicate clearly. Ability to follow standard operating procedures and written processes, working with minimal supervision, prioritising workloads. Fluent oral and written English skills. Good Microsoft office suite skills. Desirable qualifications, skills and experience University Degree or equivalent qualification in Procurement, Supply Chain, Business, Economics, Finance or similar; Procurement knowledge; Administrative skills. Required behaviours Changing and Improving, Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together Application deadline 2 June 2024 Grade Administrative Officer (AO) Type of Position Full-time, Permanent Working hours per week 38 Region Latin America and Spanish speaking Caribbean Country/Territory Mexico Location (City) Mexico City Type of Post British Embassy Number of vacancies 1 Salary Currency MXN Salary $21,762.00 MXN Start Date 22 July 2024 Other benefits and conditions of employmentLearning and Development Opportunities:
Continual professional development
Foundation Level Contract Management Training - Government Commercial Office
Working Patterns:
There may be requirement from time to time for early start times to ensure effective engagement with UK teams and other Hub teams on different time zones. Flexible working can be considered, a mix between office/home-based working is currently practice but increased presence in the office will be expected.
Staff members are expected to attend the office 3 days per week.
-
Regional Procurement Lead
hace 3 semanas
City, México Foreign & Commonwealth Office A tiempo completoJob Description (Roles and Responsibilities) 1 **Main purpose of job**: Based in Mexico City and reporting to the Regional Procurement Manager, the jobholder will work as part of the Regional Procurement Team that sits within the FCDO Commercial Directorate with responsibility for the procurement life cycle across the regional network including Embassies,...
-
Procurement Assistant
hace 2 meses
Mexico City SGI Global, LLC A tiempo completoSGI Global LLC is seeking fluent Spanish speaking Procurement Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.Responsibilities:The position is...
-
Procurement Assistant
hace 3 semanas
Mexico City SGI Global, LLC A tiempo completoSGI Global LLC is seeking fluent Spanish speaking Procurement Assistant to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico.Responsibilities:The position is...
-
Procurement Manager
hace 3 semanas
Mexico City Swiss Re A tiempo completoAbout the Role The Procurement Manager Mexico (PMM) plans and leads his/her own and team in P2P initiatives across assigned categories of spend within the assigned countries. The PMM develops the local strategy as part of the wider Regional Procurement strategy while being aligned to the global Category Strategies. The PMM proactively leads Procurement...
-
Team Lead
hace 1 mes
Mexico City Celanese Corporation A tiempo completoOverview : is a global leader in chemistry, producing specialty material used across most major industries and consumer applications. Our businesses use our chemistry, technology and commercial expertise to create value for our customers, employees and shareholders. We are committed to by responsibly managing the materials we create for their entire...
-
Team Lead
hace 3 semanas
Mexico City Celanese Corporation A tiempo completoOverview : is a global leader in chemistry, producing specialty material used across most major industries and consumer applications. Our businesses use our chemistry, technology and commercial expertise to create value for our customers, employees and shareholders. We are committed to by responsibly managing the materials we create for their entire...
-
Team Lead
hace 2 semanas
Mexico City Celanese Corporation A tiempo completoOverview : Celanese Corporation is a global chemical leader in the production of differentiated chemistry solutions and specialty materials used in most major industries and consumer applications. Our businesses use the full breadth of Celanese's global chemistry, technology and commercial expertise to create value for our customers, employees,...
-
Administrative Assistant
hace 4 semanas
Mexico City UNHCR A tiempo completoDescription and will be considered for the screening, shortlisting and selection of candidates. Desired Candidate Profile Operational Context The Administrative Assistant (PSP) will play a supportive role in UNHCR fundraising Unit, focusing on giving operational support on Administration, Finance, HR, Procurement, equipment and Security-related to...
-
Administrative Assistant
hace 3 semanas
Mexico City UNHCR A tiempo completoDescription and will be considered for the screening, shortlisting and selection of candidates. Desired Candidate Profile Operational Context The Administrative Assistant (PSP) will play a supportive role in UNHCR fundraising Unit, focusing on giving operational support on Administration, Finance, HR, Procurement, equipment and Security-related to...
-
Specialist, LATAM Logistics Procurement
hace 2 días
Mexico City MSD A tiempo completoJob DescriptionOur Global Supplier Management Group (GSMG) partners with the business stakeholders to ensure efficient acquisition of goods and services that enables the commercialization of our medicines and vaccines. We are multinational organization grouped into centralized categories and regional operating teams.The Senior Specialist, LATAM Logistics...
-
Executive Assistant, Regional Migration
hace 4 semanas
City, México Emerson Collective A tiempo completo**Overview** Emerson Collective is an organization designed to develop opportunities and solutions in education, environment, immigration, gun violence and health equity through philanthropy, creativity and investments. Established and led by Laurene Powell Jobs in 2011, Emerson Collective is working to create new possibilities for individuals, families,...
-
Executive Assistant, Regional Migration
hace 12 horas
City, México Emerson Collective A tiempo completo**Overview** Emerson Collective is an organization designed to develop opportunities and solutions in education, environment, immigration, gun violence and health equity through philanthropy, creativity and investments. Established and led by Laurene Powell Jobs in 2011, Emerson Collective is working to create new possibilities for individuals, families,...
-
Administrative Assistant
hace 15 horas
Mexico City Agilent A tiempo completoDescription Agilent inspires and supports discoveries that advance the quality of life. We provide life science, diagnostic and applied market laboratories worldwide with instruments, services, consumables, applications and expertise. Agilent enables customers to gain the answers and insights they seek -- so they can do what they do best: improve the...
-
Document Control Assistant
hace 3 semanas
Mexico City Alstom A tiempo completoReq ID:455871 We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community...
-
Executive Assistant
hace 2 meses
Mexico City Takeda A tiempo completoDescription The Future Begins Here At Takeda, we are leading digital evolution and global transformation. By building innovative solutions and future-ready capabilities, we are meeting the need of patients, our people, and the planet. Mexico City has been selected to be home to Takeda’s recently launched Innovation Capability Center thanks to...
-
Sourcing Sr Manager – Procurement
hace 4 días
Mexico City 09516 Banco Nacional de Mexico, S.A., integrante del Grupo Financiero Banamex A tiempo completoThe Supply Chain (SC) Sourcing Senior Manager is a senior management level position responsible for accomplishing results through the management of a team or department with focus on procurement activities in coordination with the Corporate Services team. The overall objective of this role is to drive the seamless delivery of goods and services requested by...
-
Document Control Assistant
hace 3 semanas
Mexico City Alstom A tiempo completoReq ID:455871 We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community...
-
Team Manager
hace 2 días
Mexico City Mercer A tiempo completoAt Mercer, our purpose is to make a positive difference in peopleâs lives by helping advance their health, wealth, and careers. Mercer is a global consulting leader helping clients around the world redefine the world of work, reshape retirement and investment outcomes, and unlock real health and well-being for their people.Mercer Global Operations and...
-
GPSS Direct procurement associate
hace 2 semanas
Mexico Alstom A tiempo completoReq ID:452186 En Alstom, sabemos cómo funcionan las redes de transporte y qué mueve a las personas. Desde trenes, metros, monorrieles y tranvías de alta velocidad, hasta sistemas, servicios, infraestructura, señalización y movilidad digital preconfigurados, ofrecemos a nuestros diversos clientes la cartera más amplia de la industria....
-
Sourcing Manager
hace 2 meses
Mexico City Swiss Re A tiempo completoAbout the Role The Procurement Manager Mexico (PMM) plans and leads his/her own and team in P2P initiatives across assigned categories of spend within the assigned countries. The PMM develops the local strategy as part of the wider Regional Procurement strategy while being aligned to the global Category Strategies. The PMM proactively leads Procurement...