HR Generalist

POSITION SUMMARY: (Why this role exists)

The HR generalist plays a crucial role in ensuring smooth operations across various HR functions, including employee records management, onboarding/offboarding, payroll coordination, benefits administration, time and attendance management, HRIS maintenance, compliance with legal requirements, and record-keeping/reporting and supporting employees' overall experience. Additionally, serves as a point of contact for employee inquiries, providing support and guidance, and liaises with IT to improve employee experience through enhanced technological solutions and connectivity.

ACCOUNTABILITIES: ( The primary functions, scope and responsibilities of the role)

·Employee Life cycle Management:

• Maintain accurate and up-to-date employee records, ensuring compliance with confidentiality and security regulations.
• Update personal information, employment history, and training records as needed.
• Facilitate smooth onboarding for new employees, conducting orientation sessions and assisting with paperwork.
• Manage offboarding procedures and necessary documentation.
• Collaborate with payroll operations to ensure seamless coordination between HR and payroll functions.
• Conduct regular audits to identify discrepancies and reconcile payroll reports with HRIS records.
• Support in administering employee benefits programs and assist employees with benefit-related inquiries.
• Ensure accurate record-keeping of benefits information.
• Track employee work hours and leave requests accurately for payroll purposes.
• Address any issues related to attendance and timekeeping.
• Utilize and maintain the HRIS for managing employee data and generating reports.
• Ensure system accuracy, security, and compliance with data protection laws.
• Stay informed about labor laws, regulations, and industry trends to ensure compliance.
• Assist in conducting internal audits to rectify compliance issues.
• Maintain accurate and organized HR records and generate regular reports on HR metrics.
• Manage employee expense processes, including training on expense policies and procedures.
• Provide guidance and support for any issues with IT assistance related to expense reporting and resolve any issues promptly.
• Sourcing and recruitment of candidates for open positions when required
• Collaborate with relevant stakeholders to find solutions and implement necessary changes if necessary .

REQUIRED QUALIFICATIONS: (Minimum qualifications needed for this position including education, experience, certification, knowledge and/or physical requirements)

Knowledge of:

·Knowledge of HRIS systems, employee life cycle and payroll processes.

·Familiarity with labor laws and regulations.

Ability to:

·Ability to maintain confidentiality and handle sensitive information.

·Strong attention to detail and organizational skills.

Education and/or Experience:

·Bachelor’s degree in Psychology, Human Resources, Business Administration, or related field.

·2+ years of experience in HR administration or related role.

PREFERRED QUALIFICATIONS: (Additional qualifications that may make a person even more effective in the role, but are not required for consideration)

·Demonstrated ability to handle complex HR projects or initiatives, showcasing strategic thinking and problem-solving skills.

·Experience working in a diverse and inclusive environment, with a commitment to promoting equity and inclusion within the organization.

·Excellent communication and interpersonal skills, with the ability to effectively engage with employees at all levels of the organization.

·Experience with HRIS implementation or maintenance.

Proven track record of successful collaboration with cross-functional teams, fostering positive working relationships and achieving shared goals

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