HOA Accounting Manager

hace 4 semanas

Cabo San Lucas, México Esperanza A tiempo completo
Descripción del empleo

The HOA Accounting Manager is a full time position that reports to the Finance Director  and will play a key role in the success of the Community by ensuring the accuracy and timely delivery of the financial reports for three homeowners associations. This position will work directly with the third party firm that assists in the day to day Accounting functions, including payables, receivables and the monthly financial reporting, and will serve as the primary liaison between the Finance Director, the Board of Directors, Finance Committees, and the third party Accounting team for all accounting related matters.

In this role, the Manager will engage with Homeowners, Board Members, Committees of the Associations, Operations, External Auditors, Vendors, Auberge Resorts Home Office and other individuals as required

  • Review accounts payable for correct expense coding, allocation methodologies, approve invoices and payment processing.
  • Coordinate with Department Heads and 3rd party Accounting Team to ensure monthly financials are delivered in the agreed upon timeline for monthly financial reporting.
  • Perform a detailed review of the financial statements and identify potential errors and areas for improvement, including but not limited to: budget variances, unresolved reconciliation transactions, cash shortages and cash investment opportunities.
  • Collaborate with Operations and 3rd party entities to identify, investigate and resolve discrepancies.
  • Reconcile bank statements and credit card settlements monthly on any revenue generating transactions.
  • Post monthly miscellaneous charges to owner ledgers for items such as parking, EV Charging, etc.
  • Review delinquencies and lead the effort to have all assessments paid online.
  • Handle all accounts payable questions, accounts receivable questions from owners, and special assessment collections.
  • Partner with KWPMC on estoppel detail requests on unit transfers.
  • Collaborate with Independent Auditors to complete year end audits and tax filing.
  • Analyze year-end adjusting entries and work with 3rd party entities to post to the general ledger.
  • Reconcile special projects and capital reporting.
  • Complete monthly variance analysis and reports as needed by the General Manager and Boards.

Planning and Budgeting

  • Assist Finance Director with scheduling and coordinating the monthly finance meetings.
  • Prepare and present the financial summary reports, variance analysis and cash position at the Finance Committee and Board meetings.
  • Works closely with management and BOD to prepare budgets and forecasts.
  • Provide assistance, support and technical knowledge to the Finance Director and BOD on accounting related matters.
  • Establish and document month end closing procedures.
  • Assist in the tracking of 558 expenses.
  • Other reports and duties as assigned.
  • Active engagement to drive Auberge ENRICH standards throughout the organization.
  • Support operations as needed on peak periods such as holiday with purchasing, etc.
  • Handle all procurement card monthly reconciliations, processing, and coding of expenses.

 


Requisitos

  • Bachelor’s Degree in Accounting or Business related field.
  • Minimum of 3 years’ general ledger and financial reporting experience.
  • Must have prior experience in the HOA (Homeowners Association)
  • Prior experience with complex, tiered financials is preferred.
  • Basic understanding of HOA declarations 
  • Exceptional communication skills, both written and verbal with a polished, professional and approachable demeanor.
  • Self motivated, proactive and a team player.
  • Time management and critical prioritization skills.
  • Must be detail-oriented, possess excellent follow through and the ability to maintain confidentiality of sensitive information.
  • Conduct business at all times with the highest standards of personal and professional conduct.
  • Experience with complex operating and financial agreements; demonstrated success in evaluating risks and developing proactive strategies and plans to mitigate business issues.
  • Strong qualitative and quantitative analytical skills; ability to take large volumes of complex information and present in a clear and concise manner to senior management and owners.
  • Strong leader of people – influential, demonstrates flexibility in approach, and motivates others to achieve desired results.
  • Results oriented; delivers results under difficult conditions and demonstrates balanced judgment under pressure.
  • Ability to integrate and balance priorities, work activities, and resources for the benefit of multiple key stakeholders.
  • Proficiency in software knowledge of Excel, Google Sheets, Google Suite of products.


Información adicional

Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, they all share a handcrafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and friendly yet discreet service. With hotels and resorts on three continents, Auberge invites guests to create unforgettable stories in some of the world's most desired destinations. Visit aubergeresorts.com to learn more about our collection. Follow us on Instagram, TikTok, LinkedIn, Facebook, and Pinterest: @AubergeResorts and #AlwaysAuberge.

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