Administrative Assistant

hace 3 semanas

Santa Catarina, México Caterpillar A tiempo completo

**Career Area**:Administrative Support**:**THE POWER OF EVERYONE**At Caterpillar we believe each employee is unique, and that together we are stronger, which is why we are committed to build a more globally diverse workforce reflective of the many communities and customers we serve around the world.To provide advanced clerical and administrative support and relief of administrative detail to company executives, availing them the additional time for their top management responsibilities.**Job Duties**Typing, filing, transcription, and/or shorthand.Use Microsoft Office.Prepare expense books.Prepare presentation materials as needed.Schedule meetings and maintain calendars.Arrange customer/dealer/consultant visits including lodging, meals, scheduling, meetings, etc.In addition to the above duties, the incumbent spends a significant amount of time organizing and expediting workflow through the supervisor’s office. Job duties also require the use of advanced levels of understanding and skill in Microsoft Office.Incumbents must be able to organize, complete and maintain large projects such as a database for a process improvement. This might also include the direction and coordination of the activities of others such as temporary clerical help, co-ops, other administrative professionals, etc.Uses discretion, judgment and initiative to continue the work responsibilities of the office in an efficient manner when the manager is unavailable. The incumbent must determine what can be handled immediately by direct reports, referred to others, held for manager’s return or completed by the administrative assistant independently. Works with highly sensitive and confidential information.Ensures travel and lodging accommodations as required by the manager. The incumbent must tend to all the details involved with manager's visits to Caterpillar domestic and overseas facilities and to other companies and unions. Coordinates visits of corporate customers to Peoria, coordinates airline travel, prepares expense books and reconciles manager's expense statement.Coordinates large conferences, special events involving customers, community leaders or business associates and employee and company events. Responsible for travel and lodging accommodations, arranging plant tours, product demonstrations, meals, etc.Operates a personal computer for purpose of typing, scheduling meetings, calendaring of events and activities, sending and receiving messages, and uploading and downloading information utilizing various software programs.**Requirements**:- The incumbent should have general knowledge of company organization and its operations with a detailed knowledge of functions and responsibilities of the departments within the assigned area- The individual must be able to think and work independently, have superior organizational skills and maintain a high-level of confidentiality- Bilingual (English / Spanish)**Final details****The Caterpillar Code of Conduct states that we will select and place employees based on their qualifications for the job to be performed, without regard to race, religion, national origin, color, gender, gender identity, sexual orientation, age or disability. In this company we do not request pregnancy tests, nor HIV tests as requirements for employment entry, permanence or promotion.**Caterpillar is an Equal Opportunity Employer (EEO).Not ready to apply? Submit your information to our Talent Network here.

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