Travel Coordinator Mx-co-ec

WHAT YOU'LL DOAs a **Travel Coordinator** in the HR function, your primary focus will be to play a pivotal role in streamlining and automating the organization's travel activities for colleagues in Mexico, Colombia, and Ecuador. Your role involves leveraging technology, managing travel logistics, and ensuring a seamless and cost-effective travel experience while minimizing manual and paper-based processes. This hybrid role reports into our Regional Travel Manager and is based out of the Mexico City Support Office.**A Day in the Life**Working at H&M means no two days are ever the same, but a typical day will include the following responsibilities*- Ensure that all travelers receive an optimal travel experience through a high level of customer service- Utilize travel booking platforms and tools to automate and optimize travel arrangements, including flights, accommodations, ground transportation, and related services- Implement processes to secure cost-effective and efficient travel options while reducing manual intervention. Assist agents in resolving travel issues efficiently- Implement practices to monitor travel to ensure compliance and proactively communicate policy updates to travelers- Simplify communication and interactions with travel agencies, airlines, hotels, and other vendors to streamline bookings and efficiently resolve travel-related issues- Manage and oversee the company car fleet, including coordination of vehicle assignments, maintenance schedules, and vendor relationships.- Cultivate and nurture positive relationships with travel service providers so they can consistently deliver excellent services to our employees- Automate and streamline expense reporting processes for travel-related expenses, including the automation of receipt verification and documentation for compliance- Establish protocols for relevant vendors to be the first point of contact for colleagues with travel-related inquiries and act as the tier 2 contact to assist with more complicated inquiries- Contribute to the development of emergency response plans for travelers. Provide support and guidance to employees in case of travel-related emergencies- Facilitate and oversee automated processes for international and executive H&M travelers' hotel reservations coming to the MX-CO-EC. Analyze daily requests from all international travel departments and implement procedures to minimize via automation as applicable- Frequently interact with H&M’s travel agency to understand the theme of the issues and assist the agency in resolving the root cause of these travel issues.- Reserve conference spaces, meeting rooms, and group bookings at hotels for various departments and track group meeting costs- Partner with the travel agency to source hotel locations for new store openings and create automated fact sheets for colleagues- In partnership with the Regional Travel Manager, negotiate with airlines, hotels, rental car companies, and other travel service providers to secure favorable contracts- May perform other activities related to the position- Occasionally, travel may be required, both domestically and internationally**Qualifications**:- We are looking for people with..._- Over 3 years of experience in a travel-related field with deep understanding of travel logistics and industry nuances.- ** Fluent in both Spanish and English,** with strong verbal and written communication skills in both languages.- Experience in using a travel and expense platforms (e.g. SAP Concur, NEO) to manage travel logistics and ensure policy compliance as an administrator.- Ability to efficiently manage and prioritize multiple travel requests while ensuring that every detail is addressed.- Clear and effective communication skills, both written and verbal, for interactions with travelers, vendors, and internal stakeholders, ensuring smooth communication and problem resolution.- Experience in monthly reconciliation processes and invoice management.- And People Who..._- Have a customer-centric approach to providing support and assistance to colleagues with travel-related inquiries- Quick and effective problem-solving skills to address travel-related issues and discrepancies promptly and efficiently- Adaptability in handling changes to travel plans and your composure in dealing with unexpected situations**Why You’ll Love Working at H&M**- We value diverse backgrounds, including but not limited to race, ethnicity, gender, age, religion, sexual orientation, and disability- We pride ourselves on being a values-driven organization, guided by our 7 unique values that have been part of our success story for over 75 years- You’ll have access to our Colleague Resource Groups (CRGs) to find community and networking opportunities among colleagues- We are an inclusive company where you’re encouraged to be yourself at work- You will have access to a large global talent community, where career growth and aspirations have no limit