Refs Specialist/coordinator

**Summary**:Step into a role where your expertise in facilities and vendor management directly shapes the workplace experience. As a REFS Specialist/Coordinator, you’ll be the central point of contact for cross-site and cluster-level operations, ensuring services align with business needs and deliver exceptional value. You’ll lead projects from concept to completion, manage contracts and budgets, and drive operational excellence—all while fostering a culture of collaboration and continuous improvement. This is your opportunity to make a meaningful impact in a dynamic environment where your proactive mindset and attention to detail will be highly valued.**About the Role**:LI-HybridLocation: Mexico City, MexicoScope: Canadá**Key Responsibilities**:- Act as the primary REFS contact across sites and clusters to understand and challenge business needs.- Oversee project execution, from engineering studies to capital equipment installation and cost control.- Ensure vendor services meet business needs and comply with Novartis standards and service agreements.- Manage vendor requests, contracts, and compliance documentation throughout the contract lifecycle.- Collaborate with Procurement and internal teams to finalize and store legally compliant contracts.- Support cost approvals and create purchase orders for day to day operations and facility projects.- Monitor facility operations, vendor payments, and lease documentation to ensure smooth administration.- Track utilities, manage asset records in SAP, and support HSE reporting and sub-leasing activities.**Main Requirements**:- Bachelor’s degree in Business Administration or Finance.- +3 years’ proven experience in facility operations: Purchase Orders, Forecasting, Records, Vendor and Utilities Payments, Contract management, and financial administration.- Proficiency in SAP and financial tracking tools for budget monitoring and reporting.- Excellent communication and organizational skills to manage correspondence and deadlines.- Analytical mindset with attention to detail and proactive problem-solving abilities.- Ability to collaborate across teams and manage multiple stakeholders effectively.- Action oriented, high sense of urgency and risk management.- English proficiency required; basic French is desirable.DivisionOperationsBusiness UnitUniversal Hierarchy NodeLocationMexicoSiteINSURGENTESCompany / Legal EntityMX06 (FCRS = MX006) Novartis Farmacéutica S.A. de C.V.Functional AreaFacilities & AdministrationJob TypeFull timeEmployment TypeRegularShift WorkNo**Accessibility and accommodation**:Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.