Protocol Officer to The Nordic Pavilion, “the

**The World Expositions, or Expo, is a main venue for showcasing achievements of nations globally and a platform to share ideas for a better future. The next World Expo will be held 2025 in Osaka, Japan and will host a Nordic Pavilion. **We are now looking for a Protocol Officer to join our team in the Nordic pavilion.****Background**The next World Expo will be held from 13 April to 13 October 2025 in Osaka, Japan, and will bring together countries from around the world to explore the theme "Designing Future Society for Our Lives." This global event will showcase innovative solutions, promote international cooperation, and inspire conversations on shaping a sustainable and inclusive future. The organizer estimates that around 160 countries will participate and around 28 million visitors will attend the world exhibition.The Nordic Pavilion, “The Nordic Circle”, is a collaboration between Denmark, Finland, Iceland, Norway and Sweden, showcasing the region's culture, innovation, and sustainability on the global stage. Together, these countries represent a powerhouse of creativity and forward-thinking solutions, making the Nordic Pavilion a must-visit destination at EXPO 2025 Osaka.The overall purpose for the Nordics participation at Expo 2025 Osaka is to drive environmental and sociable transformations, increase Nordic-internal collaboration, with focus on Japan and Japanese companies, as well as to position the Nordics as front-of-mind business partner in environmentally and socially sustainable transformations for a better global future.Business Sweden is given the responsibility to lead the joint Nordic presence at Expo 2025 Osaka in coordination with the other Nordic countries and together with Nordic partner companies to ensure successful participation.**The Nordic pavilion**Built by Rimond Architects, the Nordic Pavilion is a 1,200 m2, 17 m high wooden structure that illustrates a timeless and sustainable mindset. The pavilion houses a joint Nordic exhibition, a shop, a roof terrace with a restaurant as well as a conference section.The ground floor of the pavilion is where the public exhibition and shop will be situated. The first-floor hosts premises for the pavilion staff. The second floor of the pavilion hosts the conference section, where participating companies and organizations can book and organize their own events, as well as the roof top terrace and restaurant open to the public. The exhibition, shop, roof terrace and restaurant will be open to the public approximately twelve hours a day during the six months of the world exhibition.**About the position**The Nordic pavilion is recruiting a Protocol Officer to support in preparing high-level visits to the pavilion, with focus on the five National Days (one day per Nordic country between April and June), in close collaboration with the pavilion’s management team and the respective Nordic Country’s project team including Trade Promotion Organisation and embassy in Japan.The position entails to stay up to date concerning information from the EXPO 2025 Osaka organization and also working in close cooperation with the pavilion’s service providers e.g. catering, security and logistics.**The role includes responsibilities such as**:- Support in preparing the High Level visits to the Nordic Pavilion, in conjunction with the five National Days (one day per Nordic country between April and June), in close collaboration with the pavilion’s senior management team and the respective Nordic Country’s project team including Trade Promotion Organisation and the embassy in Japan.- Manage and schedule requests for other visits and delegations to the Nordic pavilion (demands can come from EXPO organization, other pavilions and directly from “external” organisations).- Report regularly to the pavilion’s senior management about the planning and process ahead.- Be prepared to be able to support other parts of the operations for the Nordic Pavilion, if necessary.- Be part of the pavilion’s Crisis Response Team and ensure the safety and security in the conference section.SKILLS & REQUIREMENTS**Core competencies and collaborative skills**- Demonstrate commitment, honesty, and accountability in tasks.- Provide support and take ownership to ensure high quality delivery on time.- Collaborate effectively to achieve good results with a positive can-do attitude.- Contribute to team spirit and transparent communication.- A problem solver who easily adapts to new ways of working.- Voice your own ideas and share opinions. Show appreciation for different perspectives.**Formal requirements**- You have an academic degree within a relevant field of studies.- You have minimum 5 years working experience from Event Management, including high level events, protocol and/or security issues, in an international environment.- You have experience from working in at least one of the Nordic countries.- You are service-minded and a