Marketing and Proposals Coordinator Mexico City

Company Description**Arcadis IBI Group** is a global architecture, engineering, planning and technology firm creating the intelligent systems, sustainable buildings and efficient infrastructure of tomorrow.Our collaborative approach focuses on future-forward solutions where we’re bridging the gap between design and technology and unlocking new potential in data-driven environments.Over 50 years we have expanded to now employ 3,500 experts across 6 continents and understand what it takes to work locally and scale globally.IBI Group is now proudly a part of Arcadis. Together, we are committed to improving the quality of life for our clients, people, partners and the communities we all serve.**Job Description**:- ** Permanent**:- ** Full time (40 hrs pw Monday to Friday)**:- ** Based in Mexico City with a hybrid Office / Remote working pattern**- ****Position Summary**:Arcadis IBI Group's increasing presence in Latin America spans Mexico, Peru, Brazil, Colombia and Guatemala. We focus on serving a dynamic and expansive market with unique solutions focused on a regional context. Our team integrates an international chain of experts in urban design, architecture, civil engineering, transportation, landscaping, communications, software development and many more areas of specialist activity. The combination of our local knowledge with the global experience of Arcadis IBI Group helps us deliver the best results to our clients in the region.**Duties and Responsibilities**:- Coordinating with the proposal leads, professional technical staff and marketing/graphics team to prepare proposals which includes collecting and analysing business related information then writing designing, editing and producing proposal documents- Acting as the primary point of contact during the proposal process, creating a submission schedule for the proposal team in regard to communications and reminders on internal proposal deliverables and deadlines- Contributing to the generation, collection, dissemination and storage of proposal-related information, and analysing in-bound proposal requests (such as RFQ, RFP, EOI, etc) to help prepare responses- Developing opportunity-specific content as necessary, including organizational charts and schedules- Coordinating team members and implementing internal deadlines to complete proposal forms, custom resume alterations, additional information from subcontractors etc to meet the proposal due date- Maintaining and updating CRM and content library with high quality content- Assisting with non-technical writing for proposal efforts and provide editorial oversight, including copy writing and editing- Assisting with BD effort as needed, including identification of potential clients and opportunities, clients follow up, structuring clients directory- Supporting marketing functions as needed in areas such as event organization and facilitation, photography, writing project descriptions, liaising with the global communications team and supporting speaking engagements and presentations- Creating content and stories for social media highlighting Latin American projects- Meeting with Corporate Marketing Team to ensure brand standards are upheld- Conducting market research on BD opportunities and upcoming awards and supporting project teams on award submissions- Tracking and coordinating project photography- Authoring the internal weekly IBI newsletter with important announcements, project wins and social event updates and stories- Assist with final close-out processes and file management- Participating in and facilitating marketing/proposal strategy sessions- Supporting important office communications and announcements, proof-reading, editing etc**Qualifications**:**Skills and Qualifications**:- Native Spanish speaker with excellent written and spoken English language ability- 5+ years of related experience in the AEC or equivalent industry or within a proposal setting- Experience with AEC - P3 Proposals would be considered an asset- Experience with BD identification and coordination will be of value- Diploma or Undergraduate Degree in Marketing, Communications, Graphic Design, Business, or another related field preferred- Experience managing multiple tight production deadlines in a fast-paced environment- Comfortable coordinating with individuals at different levels of the organisational hierarchy- Proficiency in 2013 Microsoft Word, Excel, PowerPoint, Adobe Acrobat X Pro and Adobe Creative Suites - specifically InDesign, Photoshop, Illustrator, AutoCAD - InDesign skill would be an asset- Excellent writing, editing and grammar skills- Excellent communication, organization, attention to detail and problem-solving skills- Enthusiastic attitude and strong work ethic- Flexibility to work with a variety of personalities- Must be prepared to work outside of normal business hours to meet delivery schedules- Must be able to work efficiently and well under pre