Executive Assistant
hace 3 semanas
**ABOUT US**We are a dynamic and fast-paced company in the brand partnership and influencer marketing space. Our team works closely with vendors, influencers, and third-party logistics providers to execute impactful sales and marketing programs throughout the United States.**ABOUT THE ROLE**We’re seeking a highly organized and proactive Administrative Assistant to support a leading Executive Advisor and consultant. In this role, you’ll be the backbone of operations — managing projects, keeping workflows running smoothly, and ensuring that no detail slips through the cracks.You’ll handle everything from document management and meeting coordination to follow-ups, scheduling, and portfolio tracking across multiple businesses. This is a great opportunity for someone who thrives in a fast-paced, dynamic environment and enjoys being the go-to person who keeps things moving.**KEY RESPONSABILITIES**Portfolio Management- Maintain organized digital records and folders for all clients and companies.- Oversee the onboarding process for new entrepreneurs — contracts, due diligence, documentation.- Keep all deal checklists, reports, and company records accurate and up to date.Communication & FollowUp- Capture key notes, decisions, and action items after meetings.- Send structured follow-ups and assign tasks in ClickUp.- Ensure projects, partnerships, and promotions move forward without delay.Project Workflow- Maintain ClickUp dashboards and Salesforce pipelines.- Track tasks, progress, and next steps across all projects.Scheduling Support- Manage the Executive Advisor’s calendar and coordinate with high-level stakeholders (entrepreneurs, investors, and partners).- Prepare meeting materials, agendas, and summaries.Operational Excelence- Keep systems and documentation current and organized (Google Drive, Dropbox, Salesforce).- Suggest process improvements, and ensure recurring tasks stay on schedule.- Protect confidentiality and maintain professionalism at all times.**WHAT SUCCESS IN THIS ROLE LOOKS LIKE**- Every meeting results in clear action and completion.- Every deal and document is organized, accessible, and up to date.- Every commitment is tracked and followed through.- The Executive Advisor can operate strategically because you’ve mastered the details.**WHAT WE ARE LOOKING FOR**- 3+ years of experience in an administrative or executive support role.- Exceptional organization and attention to detail.- Strong written and verbal English (B2-C2) communication skills.- Proven ability to manage multiple priorities and deadlines.- Tech-savvy — experience with ClickUp, Salesforce, Google Drive, Dropbox, or similar tools.- Self-starter with strong follow-through and accountability.- Comfortable working independently and handling confidential information.**WHY YOU'LL LOVE WORKING HERE**- Work directly with high-profile entrepreneurs.- Be part of a fast-moving, entrepreneurial environment.- Flexible remote schedule.- Every day brings variety — no two projects are the same**WHAT WE OFFER**- Monthly Salary of $25,000 to $30,000 gross (bruto)- Work from Home schedule- Christmas Bonus of 30 days (aguinaldo)- Saving Fund 10% (5% employe, and 5% company)- Monthly food vouchers- Life Insurance- Medical Insurance (SGMM)Tipo de puesto: Tiempo completoSueldo: $25,000.00 - $30,000.00 al mesBeneficios:- Bebidas gratis- Caja de ahorro- Seguro de gastos médicos mayores- Seguro de vida- Vales de despensaIdioma:- Tienes conocimiento solido del idioma inglés? (Obligatorio)Lugar de trabajo: Empleo remoto
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Executive Assistant Home Office
hace 5 días
Guadalajara, México UPLIFT TALENT PARTNERS A tiempo completoUPLIFT Talent seeking a Executive Assistant(Remote). **Requirements**: - Fluent English. - 2 years of experience as a executive assistant or in telemarketing. - 2 years of experience in customer service. - Experience in managing schedules using an electronic calendar. - Deal Flow experience. - Basic / Intermediate Excel skills. **We offer**: - Monthly...
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Executive Assistant
hace 7 días
Guadalajara, México IT SEEKERS A tiempo completoWe are looking for a **Executive Assistant** Join our team work! :) - **SKILLS REQUIRED**_ - Excellent English Required - 3+ years of experience supporting a C-level executive - Proficient in MS Office (Word, Excel, Outlook, PowerPoint) - Exceptional interpersonal and communication skills (verbal and written) - Multitasking abilities - Able to meet...
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Executive Assistant
hace 2 semanas
Guadalajara, México Dealership Performance 360 S. de R.L de C.V A tiempo completoIn Dealership Performance we’re currently looking for a supportive force that empowers our executive team. The ideal person for the position will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.The Executive Assistant will work directly with the Chief Development Officer (the “CDO”) as a point...
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Executive Assistant
hace 4 semanas
Guadalajara, México Intugo A tiempo completoThis is an on-site Job position located in Torre Meya Guadalajara, Jal.**Qualifications**:2-3 years of proven experience as an Executive Assistant, Marketing Assistant, or Healthcare Coordinator (virtual experience preferred)Familiarity with generative AI tools (e.g., ChatGPT, Bard, Canva, Jasper) and enthusiasm to use themStrong written and verbal...
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Executive Assistant
hace 13 horas
Guadalajara, México Intugo A tiempo completoThis is an on-site Job position located in Torre Meya Guadalajara, Jal. **Qualifications**: 2-3 years of proven experience as an Executive Assistant, Marketing Assistant, or Healthcare Coordinator (virtual experience preferred) Familiarity with generative AI tools (e.g., ChatGPT, Bard, Canva, Jasper) and enthusiasm to use them Strong written and verbal...
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Executive Assistant
hace 15 horas
Guadalajara, Jalisco, México Jambrina CPA A tiempo completoWe are seeking a highly organized and proactive Executive Assistant to provide strategic support to our executive team and ensure seamless day-to-day operations. This role is ideal for someone with a strong background in executive assistance, excellent communication skills in both English and Spanish, and a solid foundation in business administration.The...
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Executive Assistant
hace 1 semana
Guadalajara, México GDL Connect S de RL de CV A tiempo completoGDL Connect is looking for an Executive Assistant GDL Connect is a US company with a Nearshore operation in Guadalajara. Mexico that specializes in the Mortgage, Real Estate, Insurance and other business solutions. **Functions**: - File Opening Process - Request Mortgage Payoffs - Process Lender Additional Request **Requirements**: - Bachelor/High...
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Remote Executive Assistant
hace 2 días
Guadalajara, México MSK Marketing Solutions A tiempo completo**Benefits**: (People care the most about this; if applicants like this, they read the rest) - Enjoy paid vacation after 6 months - 10 paid sick days each year - Supportive and fun remote team culture - Hands-on learning and one-on-one training - Opportunities to grow through new projects and responsibilities - Respect for your own country’s...
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Sr Specialist, Executive Assistant
hace 3 semanas
Guadalajara, México Slalom Consulting A tiempo completo**Job Summary**:**Key Responsibilities**:**Calendar Management**- Coordinate and manage the executive(s) schedule, ensuring alignment with strategic priorities and key business objectives.- Independently prioritize meetings and engagements based on urgency and impact, demonstrating strong decision-making skills.**Communication**- Serve as the primary point...
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Executive Assistant
hace 5 días
Guadalajara, México Benchmark A tiempo completo**BENCHMARK GUADALAJARA IS LOOKING FOR THE FOLLOWING PROFILE**: Executive Assistant **COMPANY DESCRIPTION**: Benchmark provides comprehensive solutions across the entire product lifecycle, leading through its innovative technology and engineering design services, leveraging its optimized global supply chain, and delivering world-class manufacturing...
