Accounts Receivable Specialist

hace 5 días

Ciudad de México OpsArmy A tiempo completo

**Accounts Receivable Specialist**:**Schedule**: Monday - Friday, 9:00 AM - 6:00 PM EST**Type**: Full-Time, Remote**About the Role**:We are seeking a detail-oriented **Accounts Receivable Specialist** with hands-on experience in managing invoicing, vendor setup, and collections. In this role, you will own end-to-end AR processes, ensuring accuracy, compliance, and timely payments. You will also serve as a key liaison between internal teams and client AP/vendor management teams, maintaining efficient workflows and meeting deadlines.**Responsibilities**:**Vendor Systems & Setup**- Manage vendor setup and administration in **Coupa** and similar portals (e.g., Ariba, Jaggaer).- Complete supplier registrations, tax forms (W-9/W-8), banking details, compliance questionnaires, and insurance certificates.- Maintain vendor master data and monitor for messages, rejections, and updates.**Invoicing & Approvals**- Create and submit accurate **PO and non-PO invoices**; handle PO flips and attach SOWs/timecards.- Resolve exceptions quickly and track invoices through the full approval/payment cycle.- Partner with internal approvers to clear holds, credits, and disputes.**Accounts Receivable & Collections**- Own and monitor **AR aging**; prioritize outreach, send dunning notices, and schedule follow-ups.- Reconcile payments, remittances, short-pays, and chargebacks with clear documentation.- Escalate disputes and coordinate resolution across teams.**Vendor & Internal Coordination**- Serve as the **primary point of contact** for buyer-side AP/vendor management teams.- Work closely with Sales, Customer Success, and Delivery teams to provide approvals, backup documentation, and proof-of-service.**Process & Reporting**- Develop and maintain **SOPs and checklists** for vendor portal submissions and renewals.- Report weekly on **key metrics** including DSO, invoice cycle time, exception rates, and collections progress.**Qualifications**:- 2-5+ years of experience in Accounts Receivable, Vendor Management, or Finance Operations, ideally within services or SaaS.- Proficient in supplier registration, PO workflows, invoicing, and exception handling.- Strong organizational skills, with the ability to manage multiple submissions and meet deadlines.- Solid Excel/Google Sheets skills; experience with accounting systems (QuickBooks, NetSuite, or Xero) is a plus.- Clear and professional written communication skills for AP correspondence and collections.

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