Executive Assistant

**EXECUTIVE ASSISTANT TO PARTNER****Location: Polanco****Company**: Multinational Executive Search Firm, premier provider of global leadership advisory.**Responsibilities**:**Specific Responsibilities**:- Responsible for the administration of the search process for all team search assignments- Formatting, editing, proofreading, preparing and transmitting client deliverables- Maintaining consultant calendar- Supporting search team with account management and client relationship, including consultant expenses, client invoices/receivables and other financial reports- Creating and maintaining an efficient file management and follow-up system for all search processes- Maintaining the accuracy, quality and integrity of all search information in the database- Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading- Contributing to the team and office by providing reception relief and back-up assistance to other EAs- May assist with database research and coding of records in collaboration with Associate or Research Associate practice resources**Qualifications**:- High school education required; college degree desired- Fluent in English and Spanish- At least five years of administrative experience in roles requiring strong project coordination- Professional services experience, a plus- Demonstrate a business acumen and financial awareness- Proficient knowledge of all Microsoft Office products. Minimum keyboarding skills of 60wpm. Experience with proprietary database environments, a plus- Excellent communication skills—verbal, written and listening- Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications**Behavioral Competencies**:**External and internal awareness**:- Maintains personal contacts across the internal organization and appropriately shares information.- Addresses business process issues proactively with other areas, as necessary**Analytical Thinking**:- Develops frameworks to assure that “pros” and “cons” are evaluated, key issues are identified and detailed analysis is synthesized**Creative Thinking**:- Sets a personal example of seeking out new and better ways of doing things- Stays open to new ideas and approaches- Generates new ideas**Client orientation**:- Constantly hones understanding and responsiveness to internal and external client requirements, goals and issues- Self-confidence and determination- Manages most situations in a calm, steady, “can-do” manner- Demonstrates self-confidence; resilient- Demonstrates a focus on results over time; resourceful, tenacious**Relationship building**:- Takes the time to maintain relationships and create new ones**Driving results**:- Manages projects, activities and resources according to search and team strategy effectively- Sets priorities and reviews progress against goals regularly- Multitasks effectively and efficiently**Best practice perspective**:- Seeks to adopt best practices to increase effectiveness and organization competitiveness- Eager to participate in the coaching and mentoring of new employees through formal and informal learning programs and relationships- Possesses strong personal commitment to quality standards and meeting quality expectations- Gives constructive feedback and recommends suggestions for improvement, where appropriate**Organizational buy-in**:- Generates enthusiasm for Company strategies and key initiatives- Energizes others with whom he/she is in regular contact**Personal Characteristics**:- Available to work Monday through Friday- Demonstrates strong business ethics (honesty, integrity, confidentiality, discretion) in all situations- Strong team player- Maintains composure in fast-paced, rapidly changing environment- Displays appropriate sense of humor in the workplace- Flexible to work overtime, when needed**Others**:- Anticipation to needs- Organized- Attention to detail- Proactiveness- Emotional intelligence- Strong service orientation personalityTipo de puesto: Tiempo completoSueldo: $30,000.00 - $40,000.00 al mesBeneficios:- Seguro de gastos médicos mayores- Seguro de vida- Vales de despensa- Vales de restaurantePago complementario:- Bono anualTipo de jornada:- Lunes a viernesLugar de trabajo: remoto híbrido en 11560, Colonia Polanco, CDMX