Senior Administrative Assistant
hace 1 semana
**Summary**:The Executive Administrative Assistant will interact with all levels of management throughout the organization, both domestic and international. Therefore, experience working independently and as an effective and engaged team member, with an ability to succeed in a fast-paced, matrix organization is extremely important. It is critical that the executive administrative assistant have excellent interpersonal skills and the ability to build and maintain professional relationships and partnerships.In essence, this position handles all personal business matters in order to allow the Head of Corporate Security to focus all efforts towards the optimum management of the Security Team in East Hanover.**About the Role**:**#LI-Hybrid****Location**: Mexico City**Key Responsibilities**- Maintaining daily calendar and any other needed schedules as appropriate- Coordinating and scheduling domestic and international travel- Preparing and submitting expense reports- Agenda and document preparation in support of US HR Board Meetings and other meetings, as well as any other necessary logistics (room, food, AV equipment reservations, etc.)- Routine and complex document preparation, proofing, as well as electronic and hardcopy file setup and management- Receiving and managing incoming communications, responding to routine requests- Receiving and referring visitors and telephone calls, answering routine questions- Arranging maintenance and repair of equipment as needed\Coordination or project management as needed**Education**- Education (minimum/desirable): Associate’s and/or Bachelor’s degree- Advanced English proficiency**Experience**- A minimum of 5 years as a senior and/or executive administrative professional supporting executive level management, VPs and/or leadership team members.- A minimum of five years of working in a large, dynamic, fast-paced and highly matrixed organization.- High integrity and proven experience handling confidential and sensitive information with discretion and good judgement.- Proven track record of resourcefulness and success in terms of solving problems and improving processes.- Project management certification- Prior experience working in a pharmaceutical company- Proficiency with internal Novartis systems (Ariba, Concur, etc.).**Skills**- Strong Stakeholder management skills.- Strong technical skills and an advanced proficiency in Microsoft Word, PowerPoint, Excel and Outlook.- Excellent command of the English language verbally and in writing.- Ability to translate complex verbal and written information into well-organized presentations and documents.**Commitment to Inclusion**Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.DivisionUSBusiness UnitUniversal Hierarchy NodeLocationMexicoSiteINSURGENTESCompany / Legal EntityMX06 (FCRS = MX006) Novartis Farmacéutica S.A. de C.V.Functional AreaMarketingJob TypeFull timeEmployment TypeRegularShift WorkNo**Ajustes de accesibilidad**:
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Executive Assistant Refs Us
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Mist Support Manager
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hace 3 días
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Assistant General Counsel, Mexico
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Sr Underwriting Assistant
hace 1 semana
Avenida Insurgentes Sur - Torre Insurgentes, Mexico City, Distrito Federal (D.F.), MEX AIG Insurance A tiempo completoSR Underwriting AssistantWho we areAmerican International Group, Inc. (AIG) is a leading global insurance organization. Building on 100 years of experience, today AIG member companies provide a wide range of property casualty insurance, life insurance, retirement solutions, and other financial services to customers in more than 80 countries and...
