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Facilities Executive

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Overview The Facilities Coordinator ensures smooth office operations by managing maintenance, vendors, and workplace services. This role supports office logistics, safety compliance, and employee experience. Responsibilities include overseeing building services, supplies, space planning, and budgeting. Responsibilities and Duties Oversee maintenance and repair of office equipment, furniture, and infrastructure Coordinate with vendors for cleaning, security, HVAC, and other building services Ensure compliance with local health, safety, and building regulations Support space planning, seating arrangements, and workplace moves Manage office supplies inventory and procurement Coordinate mail, courier, and logistics service Oversee reception services and meeting room management Support company events, visitor logistics, and employee engagement activities Manage vendor contracts, invoices, and service-level agreements Track and report facilities budget and expenses Negotiate with providers to ensure cost-effectiveness and quality Monitor workplace safety standards and emergency preparedness Maintain records related to inspections, permits, and compliance requirements Act as liaison with property management and external authorities when needed Required Skills/Abilities Excellent communication skills in English, both verbal and written Proactive and detail-oriented Strong interpersonal and vendor management skills Ability to work independently and collaboratively Service-oriented mindset with focus on employee experience Education and Experience Bachelor’s degree in Administration, Facilities Management, Industrial Engineering, or related field 1-2 years of experience in facilities coordination, office management, or workplace operations Strong organizational and multitasking skills Knowledge of local regulations (NOMs, Public Safety, health & safety) Proficient in MS Office Suite and familiar with workplace management tools Excellent communication and problem-solving abilities #J-18808-Ljbffr