Executive Admin Assistant

hace 3 meses


Guadalajara, México Teamficient SAS A tiempo completo
Estamos buscando un Asistente Administrativo Ejecutivo experimentado y altamente organizado para apoyar a ejecutivos de alto nivel en la gestión de las operaciones diarias. El candidato ideal será un solucionador de problemas proactivo, con habilidades organizativas excepcionales y la capacidad de realizar múltiples tareas en un entorno dinámico. Este rol requiere el máximo nivel de profesionalismo, confidencialidad y atención al detalle.

Responsabilidades Clave:

Gestionar los horarios de los ejecutivos, incluyendo la coordinación de reuniones, citas y arreglos de viaje.
Organizar y preparar reuniones, incluyendo la creación de agendas, actas y seguimiento de acciones.
Manejar información confidencial con discreción y garantizar la seguridad de documentos sensibles.
Servir como punto de contacto clave entre los ejecutivos y las partes interesadas internas/externas.
Asistir en la planificación y coordinación de eventos corporativos, reuniones y conferencias.
Preparar informes, presentaciones y otros documentos según sea necesario.
Monitorear y responder correos electrónicos y otras comunicaciones en nombre de los ejecutivos.
Realizar tareas administrativas, incluyendo archivado, entrada de datos y gestión de documentos.
Apoyar proyectos especiales asignados por los ejecutivos.
Proporcionar asistencia técnica para reuniones virtuales utilizando plataformas como Zoom o Microsoft Teams.
Garantizar la eficiencia de la oficina mediante el mantenimiento de sistemas y procesos organizativos.
Calificaciones:

2-5 años de experiencia en un rol administrativo o como asistente ejecutivo.
Experiencia comprobada brindando soporte a ejecutivos de alto nivel.
Excelentes habilidades de gestión del tiempo, organización y multitarea.
Fuertes habilidades de comunicación verbal y escrita.
Alto nivel de discreción en el manejo de información confidencial.
Dominio de la suite Microsoft Office (Word, Excel, PowerPoint) y otras herramientas de gestión de oficina.
Familiaridad con plataformas de reuniones virtuales como Zoom y Microsoft Teams.
Capacidad para trabajar de manera independiente y manejar situaciones complejas con mínima supervisión.
Título universitario en administración de empresas, secretariado ejecutivo o un campo relacionado.
Dominio avanzado del inglés (nivel C1-C2 preferido).
Beneficios:

Salario competitivo.
Beneficios de ley.
Oportunidad de trabajo remoto.
Oportunidades de crecimiento y desarrollo profesional.
Estabilidad laboral.
Este puesto es ideal para alguien que prospera en un entorno dinámico y está dispuesto a contribuir al éxito de una organización brindando un soporte administrativo de alto nivel.
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