Project Administrator

hace 3 semanas

Edo de México Emerson A tiempo completo

**Accountable for**:- Administrative support- Contractors Management from the Quote to Cash processes- Documental Control, Project Binders creation and record keeping for:- Project Worklogs- Permits and licenses- Progress Payments and Subcontractor payments- Closure of Governmental Obligations**Primary Project Responsibilities**:- Administrative Support and Logistics support- Coordinate site approvals for visitors and contractors related to the project- Administrative support for the “Request for Proposals” and “Request for Quotations” process from subcontractors- Coordinate supplies and meeting room arrangements for meetings including the required coordination with EH&S, IT, Security, Facilities and HR- Invoices processing and payments- Provide any deviation report / escalate on the assigned duties- Contractors Set ups from Quote to Cash processes- Coordinate the contractors’ setups and system c onfiguration with the site Procurement and Finance areas- Ensure all statutory supplier documents are delivered to Purchasing and Accounts Payable in a timely manner- Upload requisitions and approvals tracking- Track the purchase order placement- Request for approvals for invoice receipts in the Oracle system- Submit approved invoices to the DataServ inbox for accounts payable purposes- Project Documental Control- Ensure all statutory documents are available and properly recorded in the Server, Share Points, and hard copies as demanded- Organize and retain the project binding hard copies and files by category and discipline- Prepare binders submittals for Permits and Licenses, Governmental requirements and obligations related to the project, etc.**Qualifications**:- BS in Industrial Engineering or Business Administration- Self-starting and action oriented- Ability to manage multiple priorities- Proficient in computer skills including Excel, Power Point, Teams, Outlook, Word, Project, AutoCAD, Share Point, Adobe Acrobat, Project Sight- Excellent communication skills, both oral and written, including using tact and good judgment when dealing with others- English proficiency, able to maintain a business conversation- Knowledge of any governmental website platform to process licenses and requirements is a plus (COIME, ISEM, Environmental, Urban Development, Civil protection, etc.)**Competencies**:- Action Oriented- Collaborates- Ensures accountability- Communicates Effectively- Builds Networks

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