Meeting Planner Pharma

Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.Ready to explore a career path? Start your journey.Roles & Responsibilities: Meeting Planner- Initiative- Detailed Work Steps- Expected Impact- Program Logistics- Works with event owners to determine appropriate meeting logistics including meeting room set up, food & beverage needs, audiovisual equipment needs, ground transportation, etc.- All meeting needs are planned for and met leading to a successful event- Vendor Management- Researches, negotiates, and manages relationships with vendors such as ground transportation companies, destination management companies, drayage, etc.- Utilizes preferred relationships whenever possible- Acts as point of contact for all vendors- Quality vendors are selected to work on program- Preferred program has greater buying power for future program- Event owner will not need to deal with multiple contact people- Budget Management- Provides estimates to event owner to help create budget- Manages program costs to stay within approved budget- Alerts event owner if program is in danger of exceeding budget- Receives proper approval to increase budget when appropriate- Program stays within allotted budget- Event owner is always aware of budget status- Additional negotiation and cost savings strategies- Continually looks for areas to negotiate further and continues to drive cost savings for items added after venue contract is negotiated i.e. menu prices, shipping costs, AV equipment rental- Event owner receives best value in all areas handled by meeting manager- Determines program needs for on-line registration including site content i.e. data capture of meal selections, guest information, class choices, etc.- Leads event owner through process of reviewing site to ensure all data is correct before site is live- Assists event owner with communication to attendees driving them to site for registration- On-line registration site will be designed to be user friendly, capture all necessary data, and meet all program needs- On-site Assistance- Manages logistics with venue staff including ensuring correct room set up, meals, AV, etc.- Oversees vendor performance i.e. ground transportation, DMC, entertainment, AV, etc.- Staffs registration desk to answer questions, direct attendees, and act as resource for event staff- Acts as one point of contact for venue staff- Event owners can concentrate on other priorities leaving the logistics to the meeting managers and coordinators- Eliminates confusion for venue staff of too many contact people- Bill reconciliation- Reviews all invoices received to ensure program is charged correctly- Handles any discrepancies directly with venue/vendor in order to present event owner with correct invoice- Event owner is confident they are paying correct amount- Manage client’s payment requirements as defined per program or account- Event owner is confident they are paying in the correct fashion- Provides event owner with necessary reports including pre-event reports from on-line registration tool and post-event reports such as program cost savings- Event owner receives all necessary data in a timely matter during pre-planning stage- Event owner receives program cost savings report allowing them to present data to their management and keep information on file for future programsKnowledge and Skills required:- At least 5-7 years of past meeting planning skills are required. CMP desired.- 4 year degree preferred- Ability to communicate effectively and professional with all levels of management and clients.- Appearance needs to always be neat and professionalAbility to work accurately andLocationMexico - Distrito Federal - Mexico CityThe #TeamGBT ExperienceWork and life: Find your happy medium at Amex GBT.- Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.- Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.-- We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.- Wellbeing resources to support mental and emotional health for you and your immediate family.- And much moreWe are committed to providing reasonable accommodation to individuals with disabilities. Please, let your recruiter know if you need an accommodation at any point during the hiring process. For