Executive Operations Manager

Join to apply for the Executive Operations Manager role at Scale Army Careers Our client is on a mission to build the world’s smartest marketing agent, using AI and advanced analytics to help modern brands make faster, smarter decisions about where to invest and why. By combining the rigor of marketing mix modeling (MMM) with modern speed and usability, they are redefining how marketing decisions are made. Backed by leading investors and trusted by top consumer brands, their platform is built by a team of marketers, engineers, and data scientists focused on driving more efficient and effective marketing outcomes. Location Fully-Remote (Work from Home), 9 AM – 5 PM EST Role Overview The Executive Ops Manager will play a key role in keeping the organization efficient, organized, and running smoothly. This hybrid role blends operational execution with executive support, managing financial workflows, internal systems, and cross-functional coordination while directly supporting the CEO and leadership team. The role is highly impactful, focused on systematizing operations and enabling leadership to operate effectively as the company grows. Key Responsibilities Executive Support Manage the CEO’s calendar, travel arrangements, and expense reporting. Prepare logistics for leadership meetings and handle sensitive communications. Operations Management Oversee billing, vendor payments, and customer invoicing using tools such as Bill.com and Stripe. Manage contractor payments and support internal operational reporting. Sales Pipeline & CRM Management Maintain HubSpot accuracy, ensuring the sales pipeline and deal stages are up to date. Monitor pipeline health and support operational visibility across sales activities. Systems & Process Coordination Document, maintain, and improve operational processes, including billing, renewals, and customer account check-ins. Support systematization efforts across internal workflows. Reporting & Team Coordination Maintain operational dashboards, OKRs, and investor-facing reports. Provide weekly insights and updates to leadership. Run recurring workflows and ensure teams stay aligned on deadlines and accountability. Qualifications Experience 4–6 years of experience in operations, business management, or executive support. Experience working in fast-paced startup environments. Background supporting leadership teams and cross-functional operations. Skills Proficiency with HubSpot, Slack, and Google Workspace. Familiarity with Bill.com and Stripe preferred. Strong organizational, communication, and documentation skills with high attention to detail. Ability to manage multiple workflows across teams and time zones. Proactive, resourceful approach to problem-solving and operational execution. Familiarity with SaaS or tech startup environments and investor reporting is a plus. Opportunity This role offers the opportunity to work closely with executive leadership while shaping how operations scale inside a high-growth company. You’ll gain direct exposure to strategic decision-making, build systems that support long-term growth, and play a central role in keeping the organization aligned, efficient, and execution-focused. Application Process Fill in the application form. Record a video showcasing your skill sets. Referrals increase your chances of interviewing at Scale Army Careers by 2x. Get notified about new Executive Operations Manager jobs in Latin America. Seniority Level Mid‑Senior level Employment type Full‑time Job function Management and Manufacturing Industries Staffing and Recruiting #J-18808-Ljbffr