Executive Assistant
hace 2 semanas
Executive Assistant, Business Operations Location: Remote (Must overlap with PST hours) Reports to: Chief Operating Officer (COO) / Head of Operations About the Company We’re a mission-driven lifestyle and fashion brand dedicated to building community and advancing mental health awareness. Through apparel, content, events, and philanthropy, we aim to inspire optimism and create meaningful impact. Our brand has been featured in collaborations, experiential retail activations, and mental health initiatives that resonate globally. Role Overview We’re looking for a highly organized, operations-minded Executive Assistant to support our leadership team. This is not your traditional EA role—it blends high‑level administrative support with hands‑on involvement in business operations, retail activations, and special projects. If you thrive in a fast‑paced, creative environment and have a passion for mission‑driven brands, we’d love to hear from you. Key Responsibilities Calendar & Workflow Management Own and optimize the executive calendar, coordinating across multiple time zones and stakeholders. Schedule and prep for meetings with internal teams, external partners, and vendors. Anticipate scheduling conflicts and proactively resolve issues before they arise. Operational Project Coordination Support operational initiatives including product rollouts, event logistics, and cross‑functional workflows. Track deliverables, update project timelines, and ensure deadlines are met. Collaborate across departments to align resources and unblock tasks. Travel & Event Logistics Coordinate all aspects of executive travel (booking, budgeting, itineraries). Assist with logistics for brand events, pop‑ups, and physical activations—remotely managing vendors, venues, and timelines. Communication & Correspondence Serve as the gatekeeper and liaison for executive communication. Draft professional emails, memos, meeting notes, and internal updates. Maintain confidentiality and clear, responsive follow‑through. Reporting & Admin Help create and maintain dashboards, reporting on KPIs, budgets, and project performance. Handle expense reports, vendor coordination, and light bookkeeping tasks. Assist with operational documentation, SOPs, and internal process updates. Qualifications Required 4+ years experience supporting executive leadership in a high‑growth environment (fashion, retail, CPG, or startup experience ideal). Excellent organizational, communication, and multitasking skills. Comfortable working independently and cross‑functionally in a remote environment. Proven ability to manage high‑volume scheduling, shifting priorities, and sensitive communications. Must be available to work during core PST hours. Preferred Experience in event planning, retail operations, or brand activations. Familiarity with tools like G‑Suite, Slack, Notion, Asana, and expense management platforms. Passion for mental health, mission‑driven work, or creative industries. What You'll Gain A key seat at the table of a mission‑led, fast‑growing brand. Direct exposure to business operations, brand strategy, and cross‑functional leadership. Opportunity to contribute to high‑impact projects that combine commerce and cause. A dynamic, remote‑first culture rooted in purpose, creativity, and community. #J-18808-Ljbffr
-
Executive Assistant
hace 3 horas
Mexico City Ottomatik.io A tiempo completoHi there! We are South and our client is looking for an Executive Assistant! Note To Applicants Eligibility: This position is open to candidates residing in Latin America. Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered. Professional Presentation: We encourage you to showcase your...
-
Executive Assistant
hace 18 minutos
Mexico City Ottomatik.io A tiempo completoHi there! We are South and our client is looking for an Executive Assistant! Note To Applicants Eligibility: This position is open to candidates residing in Latin America. Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered. Professional Presentation: We encourage you to showcase your...
-
Trilingual Executive Assistant
hace 2 días
Mexico City OutSta A tiempo completoJob Title: Trilingual Executive Assistant (Spanish, French & English)Overview:We are seeking a highly organized and detail-oriented Trilingual Executive Assistant fluent in Spanish, French, and English to provide comprehensive executive and administrative support. The ideal candidate is proactive, adaptable, and comfortable working in a fast-paced,...
-
Trilingual Executive Assistant
hace 2 días
Mexico City OutSta A tiempo completoJob Title: Trilingual Executive Assistant (Spanish, French & English)Overview:We are seeking a highly organized and detail-oriented Trilingual Executive Assistant fluent in Spanish, French, and English to provide comprehensive executive and administrative support. The ideal candidate is proactive, adaptable, and comfortable working in a fast-paced,...
-
Executive Assistant
hace 7 días
Mexico City Human Energy A tiempo completoType: Full-time / On Site 100% About the Role We are looking for a highly professional and proactive Executive Assistant to the CEO to provide strategic and administrative support to top management. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced executive environment. The ideal...
-
Executive Assistant
hace 7 días
Mexico City Human Energy A tiempo completoType: Full-time / On Site 100% About the Role We are looking for a highly professional and proactive Executive Assistant to the CEO to provide strategic and administrative support to top management. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced executive environment. The ideal...
-
Executive Assistant
hace 4 días
City, México Birchrose Associates A tiempo completoJob Reference: 2237209620-2 - Date Posted: 9 July 2025 - Recruiter: Birchrose Associates - Location: City, London - Remote Working: Some remote working possible - Salary: £45,000 to £47,000 - Sector: Business development, Print, Production - Job Type: Permanent **The Firm** A Top 40, International law firm are seeking an Executive Assistant to support...
-
Executive Assistant
hace 7 días
Mexico City Scale Army Careers A tiempo completoOur client is a fast-scaling organization with a strong coaching and training function, intentionally investing in operational excellence to support its internal development ecosystem. As the training department grows, the organization is prioritizing clear systems, consistent execution, and strong operational leadership. They’re looking for an Executive...
-
Executive Assistant
hace 7 días
Mexico City Scale Army Careers A tiempo completoOur client is a fast-scaling organization with a strong coaching and training function, intentionally investing in operational excellence to support its internal development ecosystem. As the training department grows, the organization is prioritizing clear systems, consistent execution, and strong operational leadership. They’re looking for an Executive...
-
Operations - Executive Assistant (M/F)
hace 4 semanas
Mexico City Remoto Workforce A tiempo completoOperations Executive Assistant Location: Remote Schedule: Monday to Friday • Direct Contractor: 24,000 – 28,000 MXN/month Final offer based on experience, technical proficiency, and interview performance We're looking for a proactive Operations Executive Assistant to support the Operations team with high-level administrative and operational tasks....
