Executive Assistant
hace 23 horas
3 days ago Be among the first 25 applicantsOverviewWe are seeking a highly organized, proactive, and bilingual Executive Assistant to support our CEO and COO in San José del Cabo. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be comfortable working with financial documents, coordinating travel, and assisting with Spanish-language tasks for our Latin American team.Key ResponsibilitiesExecutive SupportProvide direct administrative support to the CEO and COO, including calendar management, meeting scheduling, and follow-up coordination.Manage Brian’s meeting schedule and ensure timely preparation of documents and materials.Handle corporate expense reports, vendor invoices, and payment processing.Assist with cheque handling and perform account reconciliation for incoming revenue.Maintain accurate financial documentation and support the finance team as needed.Support Spanish-related tasks, including translation and communication with Latin American partners.Assist with onboarding and troubleshooting for Spanish-language platforms (e.g., supporting team setup on Webex for LatAm-based teams).Travel & LogisticsCoordinate domestic and international travel for the corporate team, including flights, accommodations, itinerary planning, and transportation.Anticipate travel needs and resolve potential issues proactively.Data & Documentation ManagementSupport data collection, organization, and filing for various company activities.Assist with preparation and submission of KYC documentation, importation paperwork, and other compliance-related files.Ensure all records are accurate, complete, and up to date.Qualifications3+ years of experience as an Executive Assistant, Administrative Coordinator, or similar role.Strong bilingual communication skills in English and Spanish (written and verbal).Experience handling financial documents, invoices, and expense reporting.High level of professionalism, confidentiality, and discretion.Proficiency with digital tools (Google Workspace, Microsoft Office, Webex, and other communication platforms).Strong organizational skills and the ability to multitask effectively.Experience coordinating travel and managing executive calendars.Preferred QualificationsExperience working with multinational or Latin American teams.Prior experience with compliance, import/export documentation, or KYC processes.Familiarity with basic accounting or bookkeeping practices.What We OfferCompetitive salary based on experience.Opportunity to work closely with executive leadership and contribute to high-impact initiatives.Growth opportunities within an expanding organization. #J-18808-Ljbffr
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Executive Assistant
hace 2 días
San José del Cabo, Baja California Sur, México Ventes Recruiting A tiempo completoExecutive Assistant to the CEO & COOLocation:San José del Cabo, BCSType:Full-TimeReports to:CEO and COOAbout the RoleWe are seeking a highly organized, proactive, and bilingualExecutive Assistantto support our CEO and COO in San José del Cabo. This role requires exceptional attention to detail, strong communication skills, and the ability to manage...
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Executive Assistant
hace 7 días
Cabo San Lucas, México THE VILLA GROUP LOS CABOS A tiempo completoBuscamos **Executive Assistant** para incorporarse a nuestro equipo en **The Villa Group Los Cabos.** En esta posición, serás el enlace clave entre el equipo directivo y los clientes, facilitando una comunicación fluida y eficiente. Tu rol principal será apoyar en la gestión administrativa, financiera asegurando la precisión y puntualidad en todos...
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Executive Assistant
hace 7 días
San José del Cabo, México Marriott Vacations Worldwide A tiempo completo**POSITION PURPOSE**:Support the Executive Office by giving secretarial support to the General Manager and Hotel Manager, greet and assist visitors, answer incoming calls to the Executive Office and handle guest complaints that come to the office.**ESSENTIAL FUNCTIONS**:**AVERAGE %****OF TIME**25% Perform clerical duties such as typing correspondence and...
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Executive Assistant
hace 2 semanas
San Pedro Garza García, México Recrew A tiempo completo**Puesto a contratar**:(1) Executive Assistant**Escolaridad**:Licenciatura terminada afín (titulo o carta pasante)**Principales responsabilidades**:- Planeación y organización de agenda (laboral)- Manejo del correo electrónico, todo en inglés.- Atención y seguimiento a cada evento en particular.- Organización de salidas locales, nacionales e...
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Executive Assistant
hace 2 semanas
San Pedro Garza García, N. L., México Recrew A tiempo completo**Puesto a contratar**:(1) Executive Assistant **Escolaridad**:Licenciatura terminada afín (titulo o carta pasante) **Principales responsabilidades**: - Planeación y organización de agenda (laboral) - Manejo del correo electrónico, todo en inglés. - Atención y seguimiento a cada evento en particular. - Organización de salidas locales, nacionales e...
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Executive Assistant
hace 4 semanas
Playa del Carmen, México American Development A tiempo completoAre you ready to work in a fast paced environment with smart people?- Can you solve problems?- Critically think?- Do you have great ideas to contribute?**Qualifications for Executive Assistant**:- English required- Ability to multitask- Time-management skills- Strong organizational skills and ability to prioritize multiple tasks seamlessly with strong...
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Bilingual Executive Assistant
hace 4 semanas
San Miguel de Allende, México Catena A tiempo completo**About Catena**:**About the job**:**Role**:Executive Assistant - Property Management Associate**Work schedule**: Full Time | 40 hours per week | Wednesday to Sunday | 10:00 AM - 6:00 PM EST | Client follows Eastern Standard Time**Salary Range**:US$1,300.00 USD per month (can go higher)As a Executive Assistant - Property Management Associate, you will play a...
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Bilingual Executive Assistant
hace 4 semanas
San Miguel de Allende, México Catena A tiempo completo**About Catena**:**About the job**:**Role**:Executive Assistant - Property Management Associate**Work schedule**: Full Time | 40 hours per week | Wednesday to Sunday | 10:00 AM - 6:00 PM EST | Client follows Eastern Standard Time**Salary Range**:US$1,300.00 USD per month (can go higher)As a Executive Assistant - Property Management Associate, you will play a...
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Executive Assistant
hace 7 días
San Pedro Garza García, México Recrew A tiempo completoWe’re looking for an **Executive Assistant** with strong responsibility and problem-solving skills.**Requirements**:- **Conversational English**:- High **availability**, **proactivity**, **tolerance**, and **adaptability****Responsibilities**- Provide **personal and professional support** to the owner (household and office tasks)- Organize and book...
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Executive Assistant
hace 2 semanas
San Andrés Cholula, Pue., México Collective Intelligence A tiempo completo**Executive Assistant - CI Group** **Company Overview**: CI Group, a media and advertising company based in NYC, specializes in large-scale, high-profile projects, including the renowned CIBook, a 100-year cultural time capsule project. As we build CI Group from the ground up, we’re seeking an Executive Assistant who’s organized, persuasive, and...
