Virtual Executive Assistant

**Position Overview**

**Key Responsibilities**
- Coordinate and schedule meetings, calls, and appointments based on the founder’s priorities.
- Send timely reminders and provide daily briefings on upcoming events and deadlines.
- Conduct cold calls to small businesses and non-profits to introduce our services, identify leads, and build relationships.
- Track and document outreach activities, responses, and progress to inform lead-generation strategies.

**3. Travel Research & Coordination**
- Research and book travel arrangements, including flights, accommodations, transportation, and any necessary reservations.
- Create detailed travel itineraries that align with the founder’s schedule and preferences.
- Monitor travel plans for any changes and adjust logistics as needed.

**4. Marketing & SEO Support**
- Assist with marketing campaigns and initiatives, including basic SEO tasks such as keyword research and content optimization.
- Help manage social media accounts and schedule posts to ensure consistency across all channels.
- Collaborate with the founder to develop marketing strategies aimed at increasing brand visibility, lead generation, and client retention.

**5. Content Creation with Canva**
- Use Canva to design visually appealing graphics for social media, blog posts, presentations, newsletters, and marketing materials.
- Ensure all designs are brand-consistent and meet any specific requirements or deadlines.

**6. Administrative & Project Support**
- Assist with project management by tracking progress on key tasks, setting reminders, and ensuring timely completion of deliverables.
- Maintain and organize digital files, documents, and folders to ensure easy access and retrieval.
- Perform research and data collection on various topics as requested by the founder.

**7. Ad Hoc Tasks & Flexibility**
- Be available for miscellaneous administrative and personal tasks that may arise in the course of supporting the founder.
- Provide support for virtual meetings, including setting up Zoom calls, taking notes, and following up on action items.

**Skills & Qualifications**
- **Proven Experience**: Minimum of 2-3 years as an Executive Assistant, Virtual Assistant, or similar role supporting senior leadership.
- **Exceptional Communication**: Strong verbal and written communication skills, with a high level of professionalism and confidence in cold calling. Proficient English
- **Tech-Savvy & Proactive**: Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Microsoft Office, and task management tools (e.g., Asana, Trello).
- **Strong Organizational Skills**: Ability to prioritize, multitask, and manage time effectively to meet tight deadlines.
- **Canva Skills**: Proficient in using Canva or similar design tools for content creation and branding.
- **Cold Calling & Lead Generation Abilities**: Confidence in making cold calls to potential clients and strong skills in lead generation and follow-up.
- **Problem-Solving Abilities**: Ability to work independently, think critically, and make informed decisions to support the founder’s goals.
- **Adaptability & Reliability**: Ability to pivot quickly as priorities change and maintain reliability in meeting commitments.

**Preferred Experience**
- Experience working with entrepreneurs, startups, or in fast-paced environments.
- Background in digital marketing, content creation, or social media management.
- Familiarity with booking travel arrangements and creating detailed itineraries.
- Experience with CRM systems to track leads and follow-ups.
- Basic understanding of project management tools and workflows.

**Why Join Us?**
- **Flexible Work Environment**: Work remotely and manage your own schedule.
- **Opportunity to Grow**: Gain exposure to various aspects of business operations, marketing, and strategy.
- **Make an Impact**: Play a key role in supporting the founder, driving new business opportunities, and contributing to the growth of an exciting business.

**Job Type**: Part-time

Pay: $580.00 - $988.00 per week

Expected hours: 20 per week

Work Location: Remote

Application Deadline: 04/10/2024
Expected Start Date: 14/10/2024