Administrative Assistant

Join to apply for the Administrative Assistant role at Copeland Get AI-powered advice on this job and more exclusive features. About Us We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain and bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next‑generation climate technology that is built for the needs of the world ahead. Based in our Reynosa, Mexico location, you will provide comprehensive support to our Plant Manager and serve as the central point of contact for the plant’s leadership team. You will play a vital role in maintaining professional standards while managing high-priority tasks in a fast-paced manufacturing environment. Responsibilities Executive Support: Manage the Plant Manager’s calendar, schedule high-level meetings, and coordinate complex travel arrangements and expense reports. Operational Reporting: Assist in gathering data for daily/monthly production reports, KPIs, and safety metrics while preparing professional PowerPoint presentations for corporate reviews. Meeting Coordination: Attend production and leadership meetings to record minutes, track action items, and ensure follow‑up on critical deadlines. Liaison & Communication: Act as the primary gatekeeper and liaison between the Plant Manager and internal/external stakeholders, including corporate executives, vendors, and plant employees. On-site Logistics: Organize plant visits, customer tours, and employee engagement events, while managing office supplies and administrative budgets. Confidentiality: Handle sensitive information regarding plant operations, personnel, and strategic planning with the utmost discretion. Schedule This position follows standard business hours. Onsite Work Arrangement The role is based fully onsite at our Reynosa facility and is not eligible for hybrid or remote work opportunities. Candidates must be comfortable working within a manufacturing plant setting and adhering to all safety protocols (PPE). Required Education, Experience, & Skills 3–5+ years of experience as an Executive or Administrative Assistant, preferably within a manufacturing or industrial environment. Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, and Outlook). Professional Working Proficiency in English and Native-level proficiency in Spanish. Exceptional organizational skills and the ability to prioritize tasks under pressure. Strong interpersonal skills to interact with diverse teams, from shop-floor operators to global executives. Preferred Education, Experience, & Skills Associate or Bachelor’s degree in Business Administration or a related field. Previous experience supporting a Plant Manager or similar executive leadership roles. Location Our facility is located in Reynosa, Tamaulipas, a key manufacturing and industrial hub in northern Mexico. You will be based fully onsite at our plant, working directly at the heart of our operations to support the leadership team in a dynamic manufacturing environment. Commitment to Our People Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal—to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally. Commitment to Inclusion & Belonging At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland. Equal Opportunity Employer Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information or disability. We are committed to providing a workplace free of any discrimination or harassment. #J-18808-Ljbffr