Meeting Planner Pharma

hace 2 semanas

Ciudad de México, Ciudad de México American Express Global Business Travel A tiempo completo

Roles & Responsibilities:
Meeting Planner

Initiative

Detailed Work Steps

Expected Impact

Program Logistics

  • Works with event owners to determine appropriate meeting logistics including meeting room set up, food & beverage needs, audiovisual equipment needs, ground transportation, etc.
  • All meeting needs are planned for and met leading to a successful event
Vendor Management

  • Researches, negotiates, and manages relationships with vendors such as ground transportation companies, destination management companies, drayage, etc.
  • Utilizes preferred relationships whenever possible
  • Acts as point of contact for all vendors
  • Quality vendors are selected to work on program
  • Preferred program has greater buying power for future program
  • Event owner will not need to deal with multiple contact people
Budget Management

  • Provides estimates to event owner to help create budget
  • Manages program costs to stay within approved budget
  • Alerts event owner if program is in danger of exceeding budget
  • Receives proper approval to increase budget when appropriate
  • Program stays within allotted budget
  • Event owner is always aware of budget status
Additional negotiation and cost savings strategies

  • Continually looks for areas to negotiate further and continues to drive cost savings for items added after venue contract is negotiated i.e. menu prices, shipping costs, AV equipment rental
  • Event owner receives best value in all areas handled by meeting manager
On-line registration

  • Determines program needs for online registration including site content i.e. data capture of meal selections, guest information, class choices, etc.
  • Leads event owner through process of reviewing site to ensure all data is correct before site is live
  • Assists event owner with communication to attendees driving them to site for registration
  • Online registration site will be designed to be user friendly, capture all necessary data, and meet all program needs
On-site Assistance

  • Manages logistics with venue staff including ensuring correct room set up, meals, AV, etc.
  • Oversees vendor performance i.e. ground transportation, DMC, entertainment, AV, etc.
  • Staffs registration desk to answer questions, direct attendees, and act as resource for event staff
  • Acts as one point of contact for venue staff
  • Event owners can concentrate on other priorities leaving the logistics to the meeting managers and coordinators
  • Eliminates confusion for venue staff of too many contact people
Bill reconciliation

  • Reviews all invoices received to ensure program is charged correctly
  • Handles any discrepancies directly with venue/vendor in order to present event owner with correct invoice
  • Event owner is confident they are paying correct amount
Payment

  • Manage client's payment requirements as defined per program or account
  • Event owner is confident they are paying in the correct fashion
Reporting

  • Provides event owner with necessary reports including preevent reports from online registration tool and postevent reports such as program cost savings
  • Event owner receives all necessary data in a timely matter during preplanning stage
  • Event owner receives program cost savings report allowing them to present data to their management and keep information on file for future programs
Location

Mexico - Distrito Federal - Mexico City


It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.

GBT Recruitment Privacy Statement

  • Meeting Planner Pharma

    hace 2 semanas

    Ciudad de México, Ciudad de México American Express Global Business Travel A tiempo completo

    Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We're here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued. Ready to explore a career path? Start your journey. What You'll Do Works...

  • Meeting Planner

    hace 2 semanas

    Ciudad de México, Ciudad de México Grupo KC A tiempo completo

    Grupo KC está buscando un Meeting Planner experto para unirse a nuestro equipoDescripción del puestoProfesional especializado en la organización y coordinación de eventos empresariales a nível nacional como internacional. Garantizar que el evento se desarrolle de manera eficiente para garantizar que los participantes se beneficien de una experiência...

  • Meeting Planner

    hace 2 semanas

    Ciudad de México, Ciudad de México Integrated People A tiempo completo

    Importante Empresa en viajes solicitaMeeting Planner - eventos corporativosOBJETIVO:Comprender las necesidades de cada evento de inicio a fin tanto nacionales como internacionales. Planificar, organizar, coordinar y ejecutar los eventos de acuerdo con las necesidades de los clientes, atendiendo a las limitaciones financieras y temporales. Apegándose a las...

  • Meeting Planner-3

    hace 2 semanas

    Ciudad de México, Ciudad de México American Express Global Business Travel A tiempo completo

    Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We're here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.Ready to explore a career path? Start your journey.Functions as primary client liaison...

  • Supply Planner PC

    hace 1 semana

    Ciudad de México, Ciudad de México Essity Higiene y Salud México, S.A. de C.V A tiempo completo

    Supply Network Planner Personal Care Mex & CAMThe Supply Network Planner or SNP estimates production amounts and oversees invoicing processes in Mexico and Central America to ensure a smooth supply chain flow. We're seeking individuals who embody our values and thrive in a fast-paced, innovative environment.What You Will DoThe role involves:S&OP involvement...

  • Meeting Planner Master

    hace 2 semanas

    Ciudad de México, Ciudad de México EVENTOS Y CONVENCIONES A tiempo completo

    EMPRESA LÍDER EN EL RAMO DE LA ORGANIZACIÓN DE EVENTOS Y CONVENCIONES SOLICITA:COORDINADOR DE EVENTOS MASTER- Solo si reúnes los requisitos al 100% y te ajustas al salario, envía tu curriculum por este medio._Requisitos: Escolaridad: Lic. en Turismo, Organización de Eventos, Administración de Empresas Turísticas o de Entretenimiento, Mercadotecnia o...

  • Bilingual Pharma Event Coordinator

    hace 2 semanas

    Ciudad de México, Ciudad de México American Express Global Business Travel A tiempo completo

    Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We're here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued. Ready to explore a career path? Start your journey. What You'll Do on a Typical...

  • Demand Planner Jr. Analyst

    hace 2 semanas

    Ciudad de México, Ciudad de México Newell Brands A tiempo completo

    Demand Planner Jr. Analyst Job Number: Mexico-Mexico City Position Title: Demand Planner Analyst Business Unit: Writing Department: Supply Chain The primary role of the Jr Analyst Demand Planner is to establish and refine a by item demand plan using statistical and analytical tools, intelligence gathering, and internal and external collaboration. The...

  • Materials Planner

    hace 2 semanas

    Ciudad de México, Ciudad de México Thales A tiempo completo

    Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000...

  • Demand Planner Jr. Analyst

    hace 2 semanas

    Ciudad de México, Ciudad de México Newell Brands A tiempo completo

    Position Title: Demand Planner AnalystBusiness Unit: WritingDepartment: Supply ChainThe primary role of the Jr Analyst Demand Planner is to establish and refine a by item demand plan using statistical and analytical tools, intelligence gathering, and internal and external collaboration. The improvement of forecast accuracy and bias metrics are the key...

  • Supply Chain Planner

    hace 1 mes

    Ciudad de México, Ciudad de México Colgate-Palmolive A tiempo completo

    Do you want to be part of a team that is building a future to smile about? What about having the opportunity to connect with others across the world, full of stimulating discussions, and making impactful contributions?If this is how you see your career, Colgate is the place to beOur dependable household brands, dedicated employees, and sustainability...

  • Supply Chain Planner

    hace 4 semanas

    Ciudad de México, Ciudad de México Colgate-Palmolive A tiempo completo

    Do you want to be part of a team that is building a future to smile about? What about having the opportunity to connect with others across the world, full of stimulating discussions, and making impactful contributions?If this is how you see your career, Colgate is the place to beOur dependable household brands, dedicated employees, and sustainability...

  • Supply Chain Planner

    hace 2 semanas

    Ciudad de México, Ciudad de México Colgate-Palmolive A tiempo completo

    Do you want to be part of a team that is building a future to smile about? What about having the opportunity to connect with others across the world, full of stimulating discussions, and making impactful contributions?If this is how you see your career, Colgate is the place to beOur dependable household brands, dedicated employees, and sustainability...

  • Procurement Planner Supervisor

    hace 2 semanas

    Ciudad de México, Ciudad de México Bosch Group A tiempo completo

    Company DescriptionDo you want beneficial technologies being shaped by your ideas? Whether in the areas of mobility solutions, consumer goods, industrial technology or energy and building technology - with us, you will have the change to improve quality of life all across the globe. Welcome to BoschWe are a pacesetter and trendsetter in the field of steering...

  • Gerente De Operaciones Grupos Y Bodas

    hace 2 semanas

    Ciudad de México, Ciudad de México Dreams Estrella Del Mar Mazatlán Gol & Spa Resort A tiempo completo

    En Dreams Estrella del Mar Mazatlán Golf & Spa Resort te abrimos las puertas.Únete al equipo como Gerente de Grupos y BodasPropósito del puesto: Garantizar el cumplimiento de la satisfacción de las necesidades de los diferentes grupos, bajo el acuerdo estipulado en el contrato de servicio.Inglés avanzado indispensable.Conocimientos en la coordinación...

  • Sr. Buyer/Planner Analyst

    hace 2 semanas

    Ciudad de México, Ciudad de México Avery Dennison A tiempo completo

    Avery Dennison(NYSE:AVY) is a global materials science company specializing in the design and manufacture of a wide variety of labeling and functional materials. The company's products, which are used in nearly every major industry, include pressure-sensitive materials for labels and graphic applications; tapes and other bonding solutions for industrial,...

  • Gerente de Operaciones

    hace 2 semanas

    Ciudad de México, Ciudad de México Groups2go A tiempo completo

    Gerente de Operaciones | (Meeting Planner) - Santa Fe Salario MXN 20, ,000.00 Mensual ¿No estás seguro? Compártela y obtén beneficios Requisitos:- Manejo de Office, (word, excel, ppt)- Manejo de presupuestos y cierres- Disponibilidad para viajar constantemente a nivel nacional e internacionalDeseable:- Inglés conversacional- Visa y pasaporte...

  • Gerente de Operaciones Grupos y Bodas

    hace 2 semanas

    Ciudad de México, Ciudad de México Dreams Estrella del Mar Mazatlán Gol & Spa Resort A tiempo completo

    En Dreams Estrella del Mar Mazatlán Golf & Spa Resort te abrimos las puertas. Únete al equipo como Gerente de Grupos y BodasPropósito del puesto: Garantizar el cumplimiento de la satisfacción de las necesidades de los diferentes grupos, bajo el acuerdo estipulado en el contrato de servicio. Inglés avanzado indispensable. Conocimientos en la...

  • Group Land and Air Travel Planner

    hace 2 semanas

    Ciudad de México, Ciudad de México American Express Global Business Travel A tiempo completo

    Functions as primary client liaison and lead for assigned programs. Manage corporate meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while effectively working with clients. Responsible for coordination of all program planning from post contract execution to final billing, while providing...

  • Sr Production Planner

    hace 2 semanas

    Ciudad de México, Ciudad de México Danfoss A tiempo completo

    Requisition ID: Job Location(s): Santiago De Queretaro, MXThere has never been a better time to join our global company. Danfoss was the first in the world to mass produce energy saving frequency converters and continue to offer a full range of solutions for energy efficiency and renewable energy. We are offering a Production Planner position. You will play...