Rental Administration Assistant
hace 5 días
Hi there We are South and our client is looking for a Rental Administration Assistant Note To Applicants Eligibility: This position is open to candidates residing in Latin America. Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered. Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority. Note: If you're hired for this role, you may be asked to update your LinkedIn profile :) Role Overview The Rentals Administration Coordinator provides administrative and documentation support to the Rentals team, working closely with Rental Representatives, Project Managers, and the Rentals Admin Manager. This role is responsible for ensuring all rental projects have accurate contracts, insurance documentation, reports, and compliance paperwork completed on time prior to shipment. Key Responsibilities Review incoming requests from Project Managers and Rental Representatives, confirming details and completeness before proceeding Prepare, issue, and manage rental contracts, including payment schedules and required approvals Coordinate Certificates of Insurance (COIs) with internal teams, brokers, and clients, ensuring all requirements are met prior to shipment Upload, track, and maintain executed contracts and insurance documents within SharePoint and internal systems Build and maintain scheduled reports to confirm that all upcoming shows have proper documentation in place Identify projects requiring additional documentation based on value thresholds or outdoor requirements Create and update customer records in internal systems, coordinating with Accounting as needed Prepare and provide client-facing documentation such as manifests and health & safety paperwork when required Compile health & safety documentation for international tours, including collecting technical drawings, certifications, and compliance forms Maintain organized digital folders and documentation records to support audits and internal reviews Follow established processes and workflows consistently, escalating questions or improvement suggestions to the manager Must Haves Experience in administrative, operations, rentals, logistics, or project support roles Strong attention to detail and accuracy when managing contracts and documentation Ability to manage multiple requests and deadlines in a fast-paced environmentProficiency with Microsoft Office tools, especially Excel, Word, and SharePoint Strong organizational and time-management skills Clear written and verbal communication skills Ability to follow structured processes and procedures consistently Nice to Haves Experience working with contracts, insurance documentation, or compliance-related paperwork Familiarity with ERP, CRM, or order management systems Experience supporting project managers or client-facing teams Exposure to international documentation or health & safety requirements Personal Attributes Self-motivated and accountable, with the ability to work independently Collaborative communicator who values teamwork Quality-focused with a strong sense of ownership Comfortable multitasking and adapting to changing priorities USA Time Zone Compensation Compensation: $1,500 - 1,900 USD/Month If this opportunity sounds good to you, send us your resume #J-18808-Ljbffr
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Rental Contracts
hace 5 días
Mexico City Ottomatik.io A tiempo completoA logistics company is seeking a Rental Administration Assistant in Mexico City to support the Rentals team by managing documentation and ensuring compliance for rental projects. Candidates should have strong organizational skills and experience in administrative roles. Proficiency in Microsoft Office tools is required. This role offers a salary range of...
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Executive Assistant
hace 1 semana
Mexico City CS Outsource A tiempo completoExecutive Assistant (with Marketing & Short-Term Rental Experience) Join to apply for the Executive Assistant (with Marketing & Short-Term Rental Experience) role at CS Outsource We are looking for a highly organized and resourceful Executive Assistant with hands‑on experience in short‑term rental management and a strong background in marketing & digital...
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Executive Assistant
hace 2 semanas
Mexico City CS Outsource A tiempo completoExecutive Assistant (with Marketing & Short-Term Rental Experience) Join to apply for the Executive Assistant (with Marketing & Short-Term Rental Experience) role at CS Outsource We are looking for a highly organized and resourceful Executive Assistant with hands‑on experience in short‑term rental management and a strong background in marketing & digital...
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Rental Contracts
hace 21 minutos
Mexico City Ottomatik.io A tiempo completoA prominent logistics company is seeking a Rental Administration Assistant based in Mexico City. This role involves providing comprehensive administrative support to the Rentals team by managing contracts and compliance documentation. The ideal candidate should have experience in administrative roles, strong attention to detail, and proficiency in Microsoft...
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Short-Term Rental Virtual Assistant
hace 1 semana
Mexico City CS Outsource A tiempo completoJoin to apply for the Short-Term Rental Virtual Assistant (Remote) – Operations & Guest Support role at CS Outsource We are looking for a proactive and detail-oriented Short-Term Rental Virtual Assistant who can support both guest communications and day-to-day operations for our short-term rental portfolio. This role requires someone who is organized,...
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Short-Term Rental Virtual Assistant
hace 2 semanas
Mexico City CS Outsource A tiempo completoJoin to apply for the Short-Term Rental Virtual Assistant (Remote) – Operations & Guest Support role at CS Outsource We are looking for a proactive and detail-oriented Short-Term Rental Virtual Assistant who can support both guest communications and day-to-day operations for our short-term rental portfolio. This role requires someone who is organized,...
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Remote Assistant Property Manager
hace 1 semana
Mexico City VPM Solutions A tiempo completoA luxury rental property management company is seeking a Remote Administrative Assistant to support their property management team. The role involves managing administrative tasks, communications, and operational workflows, aiming for high customer satisfaction. Candidates should have at least 2 years of experience as a virtual assistant, proficiency in...
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Assistant Property Manager
hace 1 semana
Mexico City VPM Solutions A tiempo completoWe offer luxury rental homes with hospitality-focused management in the exclusive Southern Highlands area of Las Vegas. Our goal is to combine homeownership quality with rental convenience, delivering high-end, thoughtfully designed homes with premium finishes, smart home technology, and white‑glove service—without the responsibilities of ownership. Role...
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Assistant Property Manager
hace 2 semanas
Mexico City VPM Solutions A tiempo completoWe offer luxury rental homes with hospitality-focused management in the exclusive Southern Highlands area of Las Vegas. Our goal is to combine homeownership quality with rental convenience, delivering high-end, thoughtfully designed homes with premium finishes, smart home technology, and white‑glove service—without the responsibilities of ownership. Role...
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Part-Time Virtual Assistant – Real Estate Operations
hace 1 semana
Mexico City CS Outsource A tiempo completoJoin to apply for the Part‑Time Virtual Assistant – Real Estate Operations (Remote) role at CS OutsourceWe are seeking a Part‑Time Virtual Assistant with prior real estate experience to support backend office and administrative operations. This role focuses on internal support tasks that help keep daily workflows organized and efficient. It is not a...
