Administrative Assistant

hace 2 semanas

Ramos Arizpe, México North American Production Sharing A tiempo completo

**Administrative AssistantJob Overview**:The Administrative Assistant provides administrative support to ensure efficient operation of the office.This role is essential in managing a variety of administrative tasks such as scheduling, handling communications, maintaining records, and providing assistance to staff and clients as needed.The Administrative Assistant will work closely with other departments and senior staff to ensure smooth office operations.**Key Responsibilities**:- **Office Management**:- Organize and maintain office files, records, and documents.- Manage office supplies and ensure adequate inventory levels.- Coordinate office maintenance and liaise with external service providers as needed.- **Communication**:- Manage calendars for meetings, appointments, and travel arrangements for staff.- **Scheduling and Calendar Management**:- Coordinate and schedule meetings, appointments, and events.- Prepare meeting agendas, take minutes, and follow up on action items.- Ensure all necessary materials and documents are prepared for meetings and events.- **Document Preparation and Management**:- Assist with the preparation of reports, presentations, and documents for internal and external use.- Maintain and update electronic and paper filing systems.- Handle confidential and sensitive information in a professional manner.- **Support to Staff and Executives**:- Provide administrative support to managers, directors, and other staff members as needed.- Assist with onboarding and training of new staff or interns.- Help organize team-building activities or company events.- **Financial and Billing Support (if applicable)**:- Process invoices, track expenses, and assist with budget management.- Prepare and submit purchase orders or payment requests.- Assist with bookkeeping and maintaining accurate financial records.- **Customer Service**:- Greet visitors, clients, and vendors in a courteous and professional manner.- Respond to client inquiries and assist with service delivery or product-related questions.- **Other Duties**:- Perform any other administrative tasks as required by the team or management.- Assist with special projects or initiatives as needed.**Qualifications**:- Minimum of 1-2 years of experience in an administrative or office support role.- Familiarity with office software (Microsoft Office Suite, Google Workspace, etc.).- Experience with basic office equipment (printers, fax machines, etc.) is preferred.- Excellent organizational and time management skills.- Strong communication skills (written and verbal).- Ability to multitask and prioritize effectively.- Proficient in office software and digital tools (Word, Excel, PowerPoint, etc.).- Attention to detail and high level of accuracy.- Ability to maintain confidentiality and handle sensitive information.**Location**:Ramos Arizpe, CoahuilaWork Location: In person

  • Administrative Assistant

    hace 1 semana

    Ramos Arizpe, México North American Production Sharing A tiempo completo

    **Position Overview**: Detail-oriented and organized dual role of Administrative Assistant and MRO Buyer. This position is responsible for providing administrative support to various departments while also managing the procurement process for maintenance, repair, and operations supplies. **Administrative Assistant Duties**: - Manage office supplies...

  • Administrative Assistant

    hace 1 semana

    Ramos Arizpe Centro, México Copeland A tiempo completo

    **RESPONSABILITIES**:- Answer and direct phone calls.- Organize and schedule appointments.- Organize Presentations for Management Meetings- Plan meetings and take detailed minutes.- Assist in the preparation of regularly scheduled reports.- Develop and maintain a filing system.- Update and maintain office policies and procedures.- Order office supplies and...

  • Administrative Assistant

    hace 3 semanas

    Ramos Arizpe, México North American Production Sharing A tiempo completo

    **Job Overview**:The Administrative Assistant provides administrative support to ensure efficient operation of the office. This role is essential in managing a variety of administrative tasks such as scheduling, handling communications, maintaining records, and providing assistance to staff and clients as needed. The Administrative Assistant will work...

  • Personal Assistant

    hace 6 días

    Ramos Arizpe, México Jouyll A tiempo completo

    **Ramos Arizpe**:**Mexico**:We are looking for a Personal Assistant to provide administrative support to our team.For this role, a strong Internet connection is required, along with experience using communication tools.Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum...

  • Administrative Assistant/mro Buyer

    hace 1 semana

    Ramos Arizpe, México North American Production Sharing A tiempo completo

    **Position Overview**: Detail-oriented and organized dual role of Administrative Assistant and MRO Buyer. This position is responsible for providing administrative support to various departments while also managing the procurement process for maintenance, repair, and operations supplies. **Administrative Assistant Duties**: - Manage office supplies...

  • Asistente Administrativo en Mantenimiento

    hace 6 días

    Ramos Arizpe, México PPG Industries A tiempo completo

    **Administrative Assistant** **PPG Industries**: **Saltillo**: As an **ADMINISTRATIVE ASSISTANT in the maintenance area**, you will work with the Plant Manager to perform plant administrative tasks in our plant in Saltillo! You will report directly to the Maintenance Coordinator working #LI-Onsite. **Key Responsibilities** - You will make a difference in the...

  • Administrative Assistant

    hace 1 semana

    Ramos Arizpe, México North American Production Sharing A tiempo completo

    **OBJECTIVE**Performs several administrative functions for the functional area to whichis assigned. Those functions involve compiling and preparing different reports and graphsas well as analyzing reports and presenting recommendations that can be the used forimportant decision making by the Executives or Managers within the Organization.**MAIN...

  • Auxiliar Administrativo En Mantenimiento

    hace 2 semanas

    Ramos Arizpe, México Ppg A tiempo completo

    As an **ADMINISTRATIVE ASSISTANT in the maintenance area**, you will be responsible for working closely with the Plant Manager to perform plant administrative tasks in our plant in Saltillo!Reporting directly to the Maintenance Coordinator.**Main Responsibilities**- Make a difference in the generation and controlling the quotation process.- Create purchase...

  • Mro Buyer

    hace 2 semanas

    Ramos Arizpe, México NAPS Mexico A tiempo completo

    Descripción **Position Overview**: Detail-oriented and organized dual role of Administrative Assistant and MRO Buyer. This position is responsible for providing administrative support to various departments while also managing the procurement process for maintenance, repair, and operations supplies. **MRO Buyer Duties**: - Source, evaluate, and negotiate...

  • Auxiliar De Mantenimiento

    hace 2 semanas

    Ramos Arizpe, México Ppg Industries A tiempo completo

    As an **ADMINISTRATIVE ASSISTANT in the maintenance area**, you will be responsible for working closely with the Plant Manager to perform plant administrative tasks in our plant in Saltillo!Reporting directly to the Maintenance Coordinator.**Main Responsibilities**- Make a difference in the generation and controlling the quotation process.- Create purchase...