Executive Assistant

hace 3 semanas

Xico, México Level Access A tiempo completo

Interested in working for a company that provides you a chance to grow professionally, give back to society, and build your career?If so, Level Access may be the right company for you.We are seeking a highly organized, and proactive **Executive Assistant** to support the executive leaders.This role requires a high level of confidentiality, professionalism, and discretion, along with the ability to manage multiple priorities.The Executive Assistant will serve as a key point of contact for internal and external stakeholders.**Key Responsibilities**:- **Calendar Management**: Prioritizing and scheduling meetings.- **Gatekeeping**: Ensuring efficient time management and addressing issues.- **Preparation for Meetings**: Organizing presentations, reports, and documentation.- **Communication Screening**: Handling inquiries and requests.- **Cross-Departmental Coordination**: Managing logistics for joint initiatives.- **Event Planning**: Driving high-impact events.- **Travel Arrangements**: Coordinating travel itineraries and accommodations.- **Expense Reporting**: Handling expense reports and reconciliation.- **Travel with executives**: Coordinating logistics for events.- **Strategic Projects**: Assisting in execution.- **Data Coordination**: Gathering and organizing data and reports.- **Documentation Maintenance**: Keeping organized records.- **Meeting Coordination**: Planning high-level meetings and events.- **Action Item Follow-Up**: Ensuring accountability and alignment.- **Liaison Role**: Fostering relationships and communication.**Qualifications**:- Bachelor's degree preferred or equivalent experience.- Approximately 15% of international travel is required (international passport).- Shown experience (5+ years) in an executive assistant or senior administrative role, supporting C-level executives in a fast-paced environment.- Exceptional organizational and time-management skills, with the ability to manage multiple tasks and priorities.- Proficiency in Microsoft Office Suite, and familiarity with CRM and project management software.- Strong written and verbal communication skills.- Ability to handle confidential information with discretion.- Experience in handling international travel logistics is required**Personal Attributes**:- A high degree of professionalism and ability to build strong relationships across all levels of the organization.- Proactive problem-solver with a keen attention to detail and a dedication to excellence.- Adaptable and able to thrive in a fast-paced environment.- Strong cultural awareness and sensitivity, especially in international settings.**Application Process**:This role offers the opportunity to work closely with top leaders and impact the success of high-priority initiatives across the organization.If you are a driven, strategic, and resourceful professional, we'd love to have you join our team.Please, submit your resume in EnglishLevel Access is committed to workforce diversity.Equal Opportunity Employer.Copyright ****, Level Access.All rights reserved.

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