Administrative Assistant

hace 4 días

Monterrey, México Fitch Ratings A tiempo completo

Fitch Ratings is currently seeking an Administrative Assistant based out of our Monterrey office. About the role : Primary duties include providing group administrative support and performing routine administrative duties. Understands company policies and procedures and the importance of trust, confidentiality, and accuracy. From time to time, communicate with senior management / executives; perform duties of more complexity requiring independent judgement as needed. We’ll Count on You To : Review and distribute incoming mail and prepare outgoing correspondence. Provide assistance to regional group head in the management of the department calendar, schedule meetings and conference calls, and coordinate as needed with Conference Center. Notify participants as appropriate. Organize meetings and video conferences; some preparation of meeting rooms for video conference sessions and interaction with IT; booking refreshments; distribution of documents and dial-in / video conference details. Implement policies and procedures as appropriate. Maintain organizational charts Coordinate new employee department orientation and set-up. Office administrative duties photocopying, filing, sending and retrieving files from offsite archive storage, delivering mail, ordering stationery Act as liaison with IT, Mailroom, and Facilities. Manage file maintenance (electronic and hard copy) to comply with department, regulatory, and compliance directives. Provide customer service (internal and external); greet clients and other visitors, respond to requests for materials, and provide information within scope of knowledge. Print presentations and materials for conferences and meetings. Coordinate travel arrangements, including Visa’s (if required), prepare complete itineraries from point-to-point, and obtain approvals as needed. Prepare expense reports. Coordinate team building, group holiday events, etc. Process finance related items through the Accounting Department, including but not limited to invoices or membership renewals. Process subscription requests and renewals. Provide backup to other administrative staff as needed. Provide additional administrative support as needed. What You Need to Have : College degree, graduate and relevant work experience. Working basic knowledge of MS Word, Excel, and PowerPoint Good oral and written communication and interpersonal skills, with ability to interface at all levels of the organization. Thorough knowledge of business English, grammar, spelling and punctuation. Ability to work independently with minimal supervision. Ability and willingness to learn new tasks and software as required. Ability to establish and mantain effective working relations with supervising personnel, coworkers and business professionals. Ability to recognize and provide solutions or referrals to problems arising from day-to-day activities of group. Ability to project a positive, concerned image to clients and coworkers. Why Fitch? At Fitch Group, the combined power of our global perspectives is what differentiates us. Our global network of colleagues comes together to accomplish things greater than they ever could alone. Every team member is essential to our business and each perspective is critical to our success. We embrace a diverse culture that encourages a free exchange of ideas, guaranteeing your voice will be heard and your work will have an impact, regardless of seniority. We are building incredible things at Fitch and we invite you to join us on our journey. #J-18808-Ljbffr

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