Executive Administrative Assistant

hace 7 horas

Monterrey, México Alpha Imprint LLC A tiempo completo

**Executive Assistant / Administrative Coordinator**

**Full-time | Fluent in English | Monterrey, N.L. | On-site**

We are seeking a **highly organized and proactive Executive Administrative Assistant** to support our growing **Texas Team**. This role requires someone who can anticipate needs, take initiative, and manage multiple priorities with professionalism and discretion.

You will be a key player in ensuring smooth day-to-day operations — from executive support and administrative coordination to recruitment and event planning.

**Key Responsibilities**

**Executive & Operational Support**
- Provide high-level administrative support to the company CEO.
- Manage complex calendars, meetings, and travel arrangements (domestic & international).
- Coordinate team meetings, office events, and customer appreciation activities within budget.
- Follow up on action items and ensure completion on behalf of leadership.
- Handle phone calls, correspondence, and office supplies efficiently.
- Assist operations with scheduling deliveries and maintaining client databases.
- Collaborate with the Marketing Manager on internal and external initiatives.

**Administrative & Office Management**
- Develop and improve administrative systems for greater efficiency.
- Manage vendor relationships (office rental, insurance, electricity contracts, etc.).
- Maintain accurate filing systems and handle scanning, mailing, and documentation.
- Support financial administration tasks, including QuickBooks entries and expense tracking.

**Recruitment & HR Coordination**
- Post job openings on Indeed, LinkedIn, and Facebook.
- Prepare job offers and employment contracts.
- Support onboarding and maintain recruitment metrics (time-to-hire, source of hire, etc.).

**Other Duties**
- Handle confidential information with integrity.
- Support company projects and administrative initiatives as needed.

**Qualifications**
- Bachelor’s Degree required.
- Proficient in **QuickBooks, Excel, Word, and Google Workspace**.
- **Fluent in English** (written and spoken).
- Strong organizational and multitasking skills.
- Excellent communication and problem-solving abilities.
- Detail-oriented, deadline-driven, and proactive.
- Willingness to travel occasionally to the U.S. for meetings.
- Positive, collaborative, and coachable attitude.

**What We Offer**
- Opportunity to gain valuable experience with a U.S.based team.
- Annual performance bonus.
- Paid Time Off.
- Dynamic and supportive work environment with room to grow.

**Core Values**
- **Integrity**: Operate with honesty, transparency, and accountability.
- **Flexibility**: Adapt quickly to new procedures and shifting priorities.
- **Communication**: Foster clear and respectful interactions with team members, customers, and vendors.
- **Problem Solving**: Think critically and act decisively to find practical solutions.

**Schedule**: Full-time, Monday to Friday

Tipo de puesto: Tiempo completo

Sueldo: A partir de $18,000.00 al mes

Lugar de trabajo: Empleo remoto

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