Field Service Coordinator Ii

**Role Summary/Purpose***Entry level position*The Field Service Coordinator / Admin will be responsible for organizing mobilization and demobilization of craft employees.This includes booking travel, ensuring employees have the needed training & certifications, and keeping track of standard documents.The FSC will also reconcile project travel costs.**Essential Functions**- Coordinate mobilization and demobilization of field employees to ensure timely arrival to and from job sites.- Manage and coordinate with craft employees all the logistics details related with mobs and de-mobs.- Places and follows up vendor quotes requests and requisitions and ensures on time Open PO Closure.- Codify and upload invoices related to T&L expenses for mobilizations, office services and insurances non billable to customers to ensure proper payment to suppliers.- Initiate requests and follow up on information in the GE Travel Advisory System (TAS) for craft employees.- Coordinate mobilizations and demobilizations of field employees related to conferences, trainings and workout events.- Coordinate T&L logistics associated to kick off meetings, work outs as per SM guidance.- Responsible of arranging ground transportation for field employees during outages.Ground transportation should follow outage security plan and T&L guideline.- Support contingent Craft Employees with concur reimbursements.- Coordinate the delivery of EPP, credit cards, IT equipment and Immigration/legal documents to field employees from office to employee location.- Responsible of follow up on documentation including medical appointments, immigrations and government clearances before site access for field employees.Lead and coordinate the daily calls to track the documentation status of the team to be mobilized.- Tracking and updating standard documentation for all field employees- Tracking documents of every employee assigned to that maintenance.- Ownership for documentation database (not yet deployed in NAM -> deployment coming in H******)- Coordinates Third-party vendors Document Delivery of for review and site access.- Support craft employees with cash payments of visas or work permits.- Support resource managers with onboarding of craft employees, for example systems training.- Support resource managers with other clarifications to craft employees as needed.- Occasional support to Field Engineers as per specific request from resource manager and / or special events as designated.- Perform other duties as assigned.**Qualifications/Requirements**- Two years relevant work experience in field operations, customer service or office administration role desired.- Bachelor's degree preferred.Related degree considered in lieu of experience**Desired Characteristics**- Good customer service and interpersonal skills- Good communication, time management and organizational skills- Ability to multi-task, coordinate, plan and assume managerial responsibilities as deemed appropriate by the Supervisor- Demonstrate leadership ability through decision-making abilities, troubleshooting, problem-solving and teamwork- Intermediate knowledge level of Microsoft Office (Word, Excel, Power Point, Outlook)- Minimal travel required- English proficiency required**About FieldCore**:- FieldCore is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, national origin, age, veteran status, status as a qualified individual with a disability, marital status, pregnancy, sexual orientation, ancestry, genetic information, gender identity, or any other characteristic protected by law._