Hybrid Executive Assistant
hace 4 semanas
**Location: HYBRID (Primarily based in Mexico, occasional meetings in San Diego)**We are seeking a highly reliable, detail-oriented, and proactive bilingual (Spanish-English) Executive Assistant to become a long-term part of our law firm.This is a **hybrid position**, primarily remote and based in Mexico, with **occasional in-person meetings in San Diego**.The role is primarily **administrative**, with tasks requiring strong organizational skills, initiative, and discretion.Most client communication and documentation will be in **Spanish**, but fluency in English (about 80% proficiency) is necessary to communicate effectively with the full team.We value commitment and consistency.If you're dependable, work well independently and with a team, and are eager to grow professionally within a supportive legal environment, we encourage you to apply.**Key Responsibilities**:**Administrative Support**- Organize and manage documents, presentations, and correspondence.- Assist with document preparation and maintenance of legal records.- Handle confidential information with the highest discretion.- Schedule appointments, maintain calendars/databases, and coordinate meetings.- Follow up with clients regarding upcoming meetings and missing documentation.- Maintain clear, timely, and professional communication with clients and colleagues.**Task & Project Management**- Use **Notion** to manage tasks, databases, and workflows.- Take initiative to optimize internal processes and improve efficiency.- Help keep the team on track with deadlines and administrative procedures.**Support Tools**- Basic knowledge of **Canva** to assist in creating presentations and internal materials.- Understanding of collaborative tools like **Notion**.**What We're Looking For**:- **Strong reliability, commitment, and consistency.**:- **Bilingual**: Full fluency in **Spanish**, strong command of **English** (at least **80% written/spoken**).- **Detail-oriented** with excellent **organizational** and **follow-up skills**.- **Tech-savvy** and comfortable using platforms like **Notion** and **Canva**.- **Legal experience is a plus**, but not required.- **Ability to work independently** and handle **confidential information** with discretion.- **Own a reliable computer, internet connection, and phone** for remote work.Pay: $5,****** - $7,****** per weekApplication Question(s):- Are you currently based in Mexico and available for occasional meetings in San Diego?- Do you have access to a reliable computer, phone, and high-speed internet for remote work?**Language**:- Spanish (required)Work Location: Remote
-
Executive Assistant
hace 4 semanas
Tijuana, México RocketLevel A tiempo completo_**About the Role**_We’re looking for a **proactive, highly organized, and detail-oriented Executive Assistant** to support our leadership team. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and takes ownership of tasks with a problem-solving mindset.- **Key Responsibilities**_- Manage executive calendars and...
-
Executive Assistant
hace 2 días
Tijuana, México RocketLevel A tiempo completo_**About the Role**_ We’re looking for a **proactive, highly organized, and detail-oriented Executive Assistant** to support our leadership team. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and takes ownership of tasks with a problem-solving mindset. - **Key Responsibilities**_ - Manage executive calendars...
-
Executive Assistant
hace 3 semanas
Tijuana, México USA Clinics Group A tiempo completoUSA Clinics Group is looking for an Executive Assistant to support Revenue Cycle Officer.**Responsibilities**:- Work directly with the officer to support all aspects of his daily work routine.- Maintain the officer’s calendar, including scheduling meetings, appointments, and travel arrangements. Exercise discretion in committing time and evaluating needs.-...
-
Executive Assistant
hace 4 semanas
Tijuana, México USA Clinics Group A tiempo completoUSA Clinics Group is looking for an Executive Assistant to support Revenue Cycle Officer.**Responsibilities**:- Work directly with the officer to support all aspects of his daily work routine.- Maintain the officer’s calendar, including scheduling meetings, appointments, and travel arrangements. Exercise discretion in committing time and evaluating needs.-...
-
Executive Assistant
hace 2 semanas
Tijuana, México USA Clinics Group A tiempo completo**Job description** USA Clinics Group is looking for an Executive Assistant to support Revenue Cycle Officer. **Responsibilities**: - Work directly with the officer to support all aspects of his daily work routine. - Maintain the officer’s calendar, including scheduling meetings, appointments, and travel arrangements. Exercise discretion in committing...
-
Executive Assistant
hace 4 días
Tijuana, México USA Clinics Group A tiempo completoUSA Clinics Group is looking for an Executive Assistant to support Revenue Cycle Officer. **Responsibilities**: - Work directly with the officer to support all aspects of his daily work routine. - Maintain the officer’s calendar, including scheduling meetings, appointments, and travel arrangements. Exercise discretion in committing time and evaluating...
-
Executive Assistant
hace 3 semanas
Tijuana, México USA Clinics Group A tiempo completo**Job description**USA Clinics Group is looking for an Executive Assistant to support Revenue Cycle Officer.**Responsibilities**:- Work directly with the officer to support all aspects of his daily work routine.- Maintain the officer’s calendar, including scheduling meetings, appointments, and travel arrangements. Exercise discretion in committing time and...
-
Executive Assistant
hace 2 semanas
Tijuana, México LMG Strategic Business Solutions A tiempo completo**Executive Assistant****Description**:- Provide high-level administrative support to executives, management team and clients.- Possess excellent communication skills, attention to detail, and the ability to handle a wide range of administrative and executive support tasks.- Ensure the smooth operation of our organization by managing schedules, coordinating...
-
Executive Assistant
hace 2 semanas
Tijuana, México LMG Strategic Business Solutions A tiempo completo**Executive Assistant** **Description**: - Provide high-level administrative support to executives, management team and clients. - Possess excellent communication skills, attention to detail, and the ability to handle a wide range of administrative and executive support tasks. - Ensure the smooth operation of our organization by managing schedules,...
-
Executive Assistant
hace 4 semanas
Tijuana, México Taskus A tiempo completoSo what does an **Executive Assistant** really do?Gone are the days when Executive Assistants only manage calendars, bookings and make coffee runs.Imagine yourself going to work with one thing on your mind: You basically make your boss look good!As you tackle your new tasks for the day, you know that it comes down to one thing: that you're a direct...
