Remote - Executive And Personal Assistant -C-Suite Support

About World Business Lenders (WBL) provides general purpose short-term real-estate collateralized commercial loans to a broad customer base comprised of small and medium-sized businesses throughout the United States that lack access to traditional funding.WBL services its loan portfolio and loan portfolios for third parties, specializing in the management of non-performing loan pools and REO.WBL is a U.S.-based company with a 100% remote workforce.This is a remote Contract / Consultancy position.Generally, working hours will be 9:00 am to 6:00 pm Eastern Time, Monday through Friday, although hours worked may be greater based upon operational requirements.The job requires excellent oral and written command of the English language.Resumes must be submitted in English.OverviewIn this role, you will provide comprehensive personal and administrative support to a member of WBL's C-suite team.ResponsibilitiesManage and maintain the executive's calendar, including scheduling internal and external meetings across multiple time zones.Screen and prioritize emails, messages, and requests for C-Suite executives.Coordinate travel arrangements, itineraries, and logistics for domestic and international trips.Prepare documents, presentations, and briefing materials ahead of meetings.Take notes during key meetings and ensure timely follow-ups on action items.Anticipate the needs of the C-Suite executives and proactively resolve scheduling conflicts or gaps.Support in organizing off-site meetings, company-wide events, and executive leadership sessions.Prepare business cases, dashboards, and strategic updates for leadership reviews and board-level materials.Assist with personal tasks as needed, maintaining a high level of trust and discretion.Identify operational bottlenecks and escalates issues with recommended mitigation steps.Execute complex and detailed travel arrangements (including scheduling and managing of car services and, on occasion, flight and hotel accommodations), including preparing itineraries and compiling necessary documents.Handle expense reporting, invoice processing, and other financial matters.Facilitate communication to ensure that directives, timelines, and expectations are understood and consistently applied.Synthesize data, reports, and business metrics into concise briefings for senior leaders.Real-time update, track, manage, and effectively report all departmental tasks and meeting takeaways (whether assigned by the CIO / CFO / CLO directly, or by the C-level executive to their staff).Other projects and duties as assigned.Requirements5+ years of experience as an Executive Assistant, preferably supporting C-level executives.Bachelor's degree in Business Administration, Accounting (or related field of study), or equivalent experience.Exceptional English communication skills, both written and verbal, are imperative.Proven experience managing complex calendars and logistics across time zones.Highly organized, detail-oriented, and able to multitask efficiently.Demonstrated ability to handle confidential information with discretion.Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams.Comfortable working independently in a fully remote, fast-paced environment.Must be sharp, polished, professional, and resourceful.Impeccable diligence and attention to detail are required.Must be flexible, nimble, and adaptable to frequent changes to schedules / priorities.Financial analysis skills, including maintaining financial matters, budgets and expenses, required.Strong organizational, time-management and problem-solving skills, including planning, project management, troubleshooting, and task facilitation.Must be proactive with a strong work ethic and high energy level.Ability to multitask and complete all projects within designated timeframes.Evening / weekend "on call" availability required.BenefitsUSD salary.PTO balance available after 6 months of service.Full-time position.#J-*****-Ljbffr