Intern - Administration [temporary]

hace 2 semanas


Ciudad de México United Nations A tiempo completo

**Responsibilities**:
Daily responsibilities will depend on the individual’s background and the internship period. Duties may include:

- Monitor, review, and follow-up on action related to the administration activities and interaction with administration units.
- Assist with day-to-day administration of contracts between the UN and external contractors for outsourcing services.
- Prepare and process UN forms and permissions for contractual and work Unit, Section or Service UN staff, including ground passes, property passes, parking permits, swipe-card access, and door keys.
- Perform other related administrative duties, as required.
- Maintain up-to-date work unit file (paper and electronic)
- Receive phone calls and visitors and refer them to the appropriate source or reply personally to queries when possible.
- Scan and photocopy a variety of documents and other materials.
- Coordinate extensively with service units and liaise frequently with internal team members both at Headquarters and in the duty station.
- Operate a variety of office equipment in the performance of basic office functions, e.g. photocopier, printer, scanner, etc.
- Coordinate meeting and events arrangements.
- Perform other duties as required.

Competencies
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:
(a) Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or,
(b) Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s level or equivalent).

Job - Specific Qualification
For this internship, studies in the area of administration or tourism is desirable.

Work Experience

For this internship, knowledge and skills in administrative support is desirable.

Languages
English and French are the working languages of the United Nations Secretariat.

Fluency in Spanish is required. Knowledge of English is required. Knowledge of another UN official language would be an asset.

NOTE: “Fluency” equals a rating of ''fluent'' in all four areas (speak, read, write, and understand) and ¨knowledge of¨ equals a rating of ''confident'' in two of the four areas.

Assessment

Special Notice

The internship is UNPAID. All costs of travel and accommodation, including living expenses, must be covered by the intern or any relevant sponsoring institution.
- Degree programme (What are you currently studying or what have you studied ?)
- Graduation Date (When will you graduate or when did you graduate from the programme?)
- List the IT skills and programmes that you are proficient in.
- List your top three areas of interest.
- Explain your interest in the United Nations Internship Programme.
- or daughter-in-law). “Sibling” includes the child of both or either parent of a staff member and the child.

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WIT


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