Administrative Coordinator Mérdida

Req ID:420393

We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than **75 000 **people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.

**JOB TITLE & PURPOSE OF THE JOB**

**Job Title**:Administrative Coordinator Mérdida**

**Purpose of the job**:
He/She is in charge of providing a professional support to local business partners, adherence to company policy and deployment of Alstom initiatives.

**POSITION IN THE ORGANISATION**

**Organisation structure**:_ _

Human Resources department supporting DIS structure

**Reports directly to**:
Human Resources

**Other reporting to**:
**Direct reports**:
NA

**Network & Links**

**Internal**
- Functional management
- ALSTOM HR network / Site, country, corporate HR community
- Expertise in HR centers ( Talent management, learning)
- Administration and payroll

**External**
- External Recruitment Suppliers
- External HR networks

**ACCOUNTABILITIES & AUTHORITIES
**Accountabilities**

**Counselling Business on HR topics**
- Be proximate to the business - both line managers and employees, in order to understand their issues and prepare actions to address them
- Understand and prioritise business needs, and translate them into actions, and then deliver
- Implement Business / Corporate/Group strategy as applies to the project
- Ensure that all policy and rules are followed according to the Delegation of Authority
- Advice, support and influence management on all related issues, policies and processes.
- Deploy ALPS and assure sustainability of accuracy of data, and develop and use metrics to measure performances, including introducing tools for new countries at appropriate time with support from P&T
- Assure good Industrial Relations with unions and social partners in the country/scope
- Supervise, lead to deliver day to day operational support (People process, data accuracy, EHS policy)
- Facilitate the budget process for his/her scope and is accountable for his/her budget

**Recruitment**:

- Ensure project staffing and site support are secured on time.
- Personally interview for key positions in area of responsibility, recommend whether to employ, and decision on salary & employment conditions. Influence line managers as necessary;
- Makes sure the process of induction and probationary period is performed.

**Total Rewards**:

- Follow-up of the payments on time and incentive schemes set up by the Company;
**Development**:

- Build managers’ ownership of the management of their people, including coaching at a senior level;
- Define and implement the development activities appropriate to each individual;
- Define and implement training programs, and measure their efficiency.

**Performance measurements**:

- Timely fulfilment of People Management Cycle (PMC) of relevant communities
- Recruitment, retention of high performers and key/critical positions
- Adherence to the budget (HC & Cost)
- Feedback from stakeholders

**EXPERIENCE PREREQUISITES & REQUIRED COMPETENCES**

**Educational Requirements
**Mandatory**:

- University degree, majoring in human resources, psychology, business studies, social science or economy

**Desirable**:

- Specialization in HR Organization Development
- Certificate or diploma in business analysis

**Experience**

**Mandatory**:

- 3 years HR experience in a similar industry/environment
- Experience covering all areas of HR management practice.
- Professional expertise in employment law issues, redundancies, payroll and employee relations

**Desirable**:

- Experience of HR operational aspects (Talent availability, Salary & Benefit, Legal/Labour Compliance, Income Tax, Social Context)
- Intermediate in the English language, written and spoken
- Intercultural awareness

**Competencies & Skills***
- Organisational skills
- Excellent communication skills with transparency, Influencing and Persuasion skills
- Confident and at ease sharing opinions and expertise
- Collaboration & Teamwork
- Able to handle conflict/ crucial conversation
- Ability to make decisions/Sense of urgency
- Proficient with Microsoft Office (Word, Excel, PowerPoint & Outlook)
- Ability to manage time effectively.

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.

**Job Type**:Experienced

**Job Segment**:Employee Relations, Payroll, Administrative Assistant, Business Analyst, Human Resources, Finance, Administrative, Technology