Operations Coordinator

hace 3 semanas

Merida, México WorldStrides A tiempo completo

The Operations Coordinator of Event Experience is responsible for creating effective recruitment strategies and procuring various assignments involving securing external communications and events. This includes, but is not limited to; speakers & site visits for WorldStrides events. This role is also responsible for administrative needs as they relate to arranged conference and speaking events, including managing budgets, updating CRM data, collaborating with internal shareholders and contact retention. The role involves direct communication with internal staff, a close attention to detail and an ability to make and support business decisions confidently.The Operations Coordinator is responsible for streamlining communication between program teams, staff, vendors, and clients.
**Requirements**:

- Research and maintain relationships and communication with professionals in the fields of medicine and healthcare, law, engineering, STEM, leadership, public, and private sectors.
- Work with Program Management, Finance, Sales, Account Management and Marketing teams to determine program requirements.
- Create logistics materials for use by prograM/Field teams to enhance execution of arranged speaker and program events.
- Collaborate with leadership to maintain organization VIP relationships.
- Oversee administrative functions, including drafting and managing contracts, monitoring compliance with program budgets, and maintaining accurate planning and event documents.
- Serve as liaison to field teams for assigned programs in the office and at program sites. Work closely with marketing, sales and program management team in the office on event development and alignment with program needs and goals.
- Provide field support for applicable program events.
- Develop and distribute RFPs, financially model as needed that meet program specifications and allow the assumption of minimum risk and liability.
- Financial tracking and oversight of deposits and invoices with all internal stakeholders to ensure that programs remain within budget.
- Conduct post-program debrief with staff to review speaker and site visit performance, function space changes and any issues/concerns that should be addressed.

ACTIVE VISA IS A MUST.

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