Medical Admin Assistant I

hace 2 semanas

Iztapalapa, México ICON A tiempo completo

ICON plc is a world-leading healthcare intelligence and clinical research organization. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organizations.

With our patients at the center of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.

Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

**The Role**:

- Complete all departmental project activities accurately in accordance with ICON SOPs, Project Specific Procedures, regulatory requirements, and Sponsors processes.
- Distribute safety reports to Sponsors, sites, and applicable ICON personnel in accordance with Standard Operating Procedures and Project Specific Procedures
- File all documents within allotted timeframes, including maintenance of project mailboxes and maintenance of TMF and E-TMF.
- Maintain data entry for safety event and miscellaneous tracking logs for all current projects
- Assist with organization and planning of meetings (room planning, set-up, and attendee logistics), including preparation and distribution of presentations, agendas, and meeting minutes, as requested.
- Daily entry into, and maintenance of, appropriate tracking systems (e.g. SAE/safety event tracking systems)
- Handle mailing activities (Couriers, Post Room etc.)
- Answer SAE Hot Line, and other departmental phone lines as necessary; document contacts and submit to appropriate personnel
- Maintain departmental and global calendars as required
- Perform archiving activities and as required
- Updating and maintenance of project information systems
- Maintenance, coordination and updates of eRooms
- Coordination of translation of documents for projects
- Generation of monthly Planview/Timesheet reports for individuals and projects, including authorisations and data entry for new projects
- Tracking of RFP’s and New Awards and distribution of information to relevant teams
- Travel bookings
- Completion of expense reports for PV & Safety Services staff
- Completion of monthly metrics
- Handling requests for literature and articles
- Coding of invoices in invoicing system and submission for approval
- Maintain office supplies and equipment
- Assist with generation/distribution of project specific procedures
- Attend project team and Sponsor meetings and teleconferences as required
- Perform other activities as identified and requested by management

**To be successful in the role, you will have**:

- High school diploma or equivalent
- Excellent computer skills (Microsoft Word, Excel, Outlook, Access)
- Familiarity with standard office equipment
- Excellent communication skills
- Detail-oriented
- Fluent in written and verbal English
- Excellent organizational skills
- Knowledge of medical terminology (basic)
- Ability to work effectively independently and within a team environment
- No pharmacovigilance experience required

**Benefits of Working in ICON**:
Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture - one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

LI-DG1

LI-Hibryd

  • Medical Admin Assistant I

    hace 7 días

    Iztapalapa, Ciudad de México ICON A tiempo completo

    ICON plc is a world-leading healthcare intelligence and clinical research organization. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organizations.With our patients at the center of all that we do, we help to accelerate the development...

  • Medical Receptionist

    hace 2 semanas

    Iztapalapa, México OPTUMUS MDT A tiempo completo

    Description Medical Receptionist Optumus MDT - Mexico City, MX About the Job USA Call Center Experience is a big plus. Responsibilities include: - Answer telephone and respond to inquiry, direct caller to appropriate personnel or initiate a triage message for response by medical personnel. - Record accurate and complete messages when necessary -...

  • Administrative Assistant

    hace 3 semanas

    Iztapalapa, México Gas Power Americas A tiempo completo

    **Job Description Summary**: **Roles and Responsibilities** - Provide support to CMDX Office and administrative assistance to 3 business leaders. Should not include calendar management and other "personal support" agenda. - Support the Executives in Mexico: travel logistics, POA management, events, executive visits, vendor management. - Site Admin...

  • Sales Admin

    hace 7 días

    Iztapalapa, Ciudad de México Selectum A tiempo completo

    Job Title: Sales Admin & Market Research CoordinatorLocation: Cuauhtemoc (Hybrid)Job Description:We are seeking a dynamic and motivated Sales Admin & Market Research Coordinator of the Food Industry to join our team. In this role, you will be responsible for supporting sales administration activities while coordinating market research efforts to drive...

  • Administrative Assistant

    hace 7 días

    Iztapalapa, Ciudad de México Gas Power Americas A tiempo completo

    Job Description Summary:Roles and Responsibilities Provide support to CMDX Office and administrative assistance to 3 business leaders. Should not include calendar management and other "personal support" agenda. Support the Executives in Mexico: travel logistics, POA management, events, executive visits, vendor management. Site Admin Assistant- executive...

  • Sales Admin

    hace 2 semanas

    Iztapalapa, México Selectum A tiempo completo

    Job Title: Sales Admin & Market Research Coordinator **Location: Cuauhtemoc (Hybrid)** Job Description**:We are seeking a dynamic and motivated Sales Admin & Market Research Coordinator of the Food Industry to join our team.** In this role, you will be responsible for supporting sales administration activities while coordinating market research efforts to...

  • Almacenista

    hace 2 semanas

    Iztapalapa, México Medical Life Sa de CV A tiempo completo

    En **MEDICAL LIFE** somos una operadora de servicios médicos y de salud, dedica a trabajar todos los días con profesionales altamente capacitados y comprometidos con satisfacer las necesidades en la salud de los mexicanos. **Buscamos** **"ALMACENISTAS"** **RESPONSABILIDADES** - Recepción de mercancía. - Almacenamiento de mercancía. - Control de...

  • Remote - Admin Assistant - Emails and Tickets

    hace 7 días

    Iztapalapa, Ciudad de México Gordian Staffing A tiempo completo

    Description:Gordian Staffing, A New Way of HR.Founded in 2019, Gordian Staffing helps small and medium-sized enterprises in the United States and Canada with specialized services and provides high-quality people solutions. Our headquarter is in Omaha, Nebraska. Abroad we have offices in Guadalajara and Mexico City.About our client: We see big potential in...

  • Auxiliar Contable y Administrativo

    hace 2 meses

    Iztapalapa, México MEDICAL ADVICE S.A DE C.V A tiempo completo

    **Vacante para la empresa MEDICAL ADVICE S.A DE C.V en Iztapalapa -Iztapalapa, Ciudad de México**: Consultora médica esta en busqueda de:AUXILIAR ADMINISTRATIVO(ÁREA DE REEMBOLSOS) **Requisitos**: Experiência prevía realizando actividades de dictaminado o validación de información. Manejo de office esencial ( EXCEL) Tablas dinámicas,...

  • Administrative Assistant

    hace 4 semanas

    Iztapalapa, México Mercer A tiempo completo

    Marsh McLennan is the world’s leading professional services firm in risk, strategy, and people. We help clients prosper amid changing times and technologies by addressing the critical challenges and major opportunities of our time: realizing the potential of transformative technologies, reimagining the workforce for the future and more. We bring together...

  • Administrative Assistant

    hace 6 días

    Iztapalapa, Ciudad de México Mercer A tiempo completo

    Marsh McLennan is the world's leading professional services firm in risk, strategy, and people.We help clients prosper amid changing times and technologies by addressing the critical challenges and major opportunities of our time: realizing the potential of transformative technologies, reimagining the workforce for the future and more. We bring together...

  • Almacenista

    hace 7 días

    Iztapalapa, Ciudad de México Medical Life Sa de CV A tiempo completo

    En MEDICAL LIFE somos una operadora de servicios médicos y de salud, dedica a trabajar todos los días con profesionales altamente capacitados y comprometidos con satisfacer las necesidades en la salud de los mexicanos.Buscamos"ALMACENISTAS"RESPONSABILIDADES Recepción de mercancía. Almacenamiento de mercancía. Control de inventario. Conservación y...

  • Assistant IT

    hace 7 días

    Iztapalapa, Ciudad de México DVS A tiempo completo

    Actualmente, DSV está buscando nuestro próximo asistente de soporte de TI. Si eres estudiante o recien egresado de la Lic en Sistemas o Informática o algún área afin y está dispuesto a unirse a una empresa global, esta es su gran oportunidad. No se necesita experiência.Ofrecemos Apoyo económico. Liberar Prácticas Profesionales y Sevicio Social....

  • Med Info Associate I

    hace 1 mes

    Iztapalapa, México Thermo Fisher Scientific A tiempo completo

    Provides technical and medical information, and/or performs intake of adverse events/ product complaints with quality customer service. Analyzes and researches inquiries and documents interactions according to organizational, client and regulatory guidelines. The information provided will be given to a level in parallel with the individual’s expertise,...

  • Customer Service

    hace 3 semanas

    Iztapalapa, México Voxelmaps, INC. A tiempo completo

    THIS IS NOT A REMOTE POSITION, YOU MUST LIVE IN MEXICO CITY!! We are a consulting firm representing a large IT client. This position of User Study Research Assistant will be assisting our live user studies research project by working directly with participants who come to the site by taking them through different stations set up throughout the site...

  • Ayudante general

    hace 1 mes

    Iztapalapa, México Adecco A tiempo completo

    Busco tu talento como: Ayudante General para ferreteríaRequisitos:-Edad:20 a 30 años-Genero: Hombre-Experiencia en puesto similar de al menos 1 año -Escolaridad: Preparatoria o afín comprobable Funciones:-Carga y descarga de mercancía- Surtir pedidos de los materiales -Acomodo de mercancía- Ayudante de reparto para entrega de mercancía a clientes en...

  • Senior Director

    hace 2 semanas

    Iztapalapa, México Lilly A tiempo completo

    At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities...

  • Patient Recruitment Assistant

    hace 2 semanas

    Iztapalapa, México ICON plc A tiempo completo

    At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives. Our ‘Own It’ culture is driven by four key values that bring us together as individuals and set us apart as an organization: Accountability & Delivery,...

  • Patient Recruitment Assistant

    hace 6 días

    Iztapalapa, Ciudad de México ICON plc A tiempo completo

    At ICON, it's our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients' lives.Our 'Own It' culture is driven by four key values that bring us together as individuals and set us apart as an organization: Accountability & Delivery, Collaboration,...

  • Assistant IT

    hace 2 meses

    Iztapalapa, México DVS A tiempo completo

    Actualmente, DSV está buscando nuestro próximo asistente de soporte de TI. Si eres estudiante o recien egresado de la Lic en Sistemas o Informática o algún área afin y está dispuesto a unirse a una empresa global, esta es su gran oportunidad. No se necesita experiência. Ofrecemos - Apoyo económico. - Liberar Prácticas Profesionales y Sevicio...