Office Manager
hace 2 semanas
Company Description
Wood Mackenzie is the global leader in data, analysis and consulting across the energy, chemicals, metals, mining, power and renewables sectors.
Founded in 1973, our success has always been underpinned by the simple principle of providing trusted research and advice that makes a difference to our customers. Today we have over 2,000 customers ranging from the largest global energy companies and financial institutions to governments as well as smaller market specialists.
Our teams are located around the world. This enables us to stay closely connected with customers and the markets and sectors we cover. Collectively this allows us to offer a compelling combination of global commodity analysis with detailed local market knowledge.
We are committed to supporting our people to grow and thrive. We value different perspectives and aspire to create an inclusive environment that encourages diversity and fosters a sense of belonging. We are committed to creating a workplace that works for you and encourage everyone to get involved in our Wellness, Diversity and Inclusion, and Community Engagement initiatives. We actively support flexible working and are happy to consider alternative work patterns, taking into account your needs and the needs of the team or division that you are looking to join.
Hear what our team has to say about working with us:
**Job Description**:
We are seeking an Office Manager to support our Mexico City location.
The Office Manager will hold an important role, becoming part of a global Facilities network within Woodmac, while also working closely with key stakeholders located in the office and region.
This is a broad-ranging role that offers the possibility of future expansion into other support areas.
**Activities and Responsibilities**:
- Oversee general office operation - primarily of our Mexico City office but including other Latin America offices
- Partner with Facility, Operations, Technology and Health & Safety stakeholders to ensure execution is aligned to global corporate requirements while remaining compliant with local needs
- Partner with HR function to ensure proper employee support and to raise potential issues (payroll, benefits, etc.)
- Liaise with Landlords and Managing Agents with regard to centrally supplied facilities & services (e.g. power, aircon, toilets)
- Liaise through serviced office staff with contractors regarding necessary works (e.g. electrics, plumbing, servicing filter taps) and reactive and planned maintenance to premises and building services, to include decorative and refurbishment works
- Be the point of contact for interactions with service providers regarding financial and tax services
- Manage and co-ordinate all office related contract services (e.g. stationary, supplies and provisions, printers/copiers, confidential waste, security, cleaning etc.)
- Purchase office supplies and equipment and maintain proper stock levels
- Be the first point of contact for employee queries relating to all aspects of the office and facilities management
- Manage boardroom and other meeting rooms, office areas and all duties connected to them
- Promptly manage post, filing documents/paperwork relating to invoices
- Replenish printers/photocopiers with necessary supplies (paper, toner etc)
- Manage office car parking arrangements, if applicable
- Maintain organised arrangements in the office storage areas
- Manage staff locker facilities, if applicable
- Provide local representation for central corporate carbon emissions activities, reporting and reduction targets
- Create presentations and other management-level reports, supporting the Regional Head of Facilities Americas and Executive team
- Act as a local project lead of all space planning and construction projects for the Mexico City office
- Plan and co-ordinate internal moves and changes including layouts as required from time to time
**Health & Safety**
- Achieve and maintain all relevant statutory compliances for the workplace environments, including Health & Safety work practices and requirements, Fire safety requirements, Environmental Management and Risk Assessment etc.
- Provide an effective Emergency and Out of Hours response service in support of the business; maintaining and reviewing an appropriate Business Continuity plan for facilities and office services support
**Qualifications**:
**Behaviours/Skills required**:
- Highly organised with strong attention to detail and accuracy
- Communicative, proactive and customer oriented
- Very good written communication skills
- Very good knowledge of MS Office including excel
- Self-starter
- Ability to handle very sensitive information with a high degree of confidentiality and discretion
- Able to prioritise multiple concurrent tasks
**Knowledge/Experience required**:
- Two years of experience in office administration or facilities management
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Exce
-
Property Manager
hace 5 días
México Property Manager A tiempo completo**¡Gran Oportunidad!** **Buscamos Property Manager en Cd. Juárez, Chihuahua** **Sólo Región Chihuahua** **_Requisitos: _** - Experiência en la industria de administración de propiedad industrial. - **Al menos 3 años de experiência en administración de propiedades con responsabilidad de supervisión.**: - **Inglés avanzado.**: - Perfil...
-
Office Manager
hace 1 semana
Ciudad de México STX Group A tiempo completoToday, companies are constantly urged to drastically reduce their carbon footprint. By trading in a wide variety of renewable energy products, STX enables businesses to achieve this goal. In doing so, we contribute to a more transparent environmental commodities market and, therefore, a greener world. We're looking for an **Office Manager **to join our...
-
Office Manager
hace 14 horas
Ciudad de México Page Personnel A tiempo completoApoyar en temas administrativos - Experiência mínima de 5 años como Asistente / Office Manager **Sobre nuestro cliente**: Compañía global del sector financiero **Descripción**: Principales responsabilidades - Trato con proveedores - Administración general de la oficina - Expenses reports - Coordinación de coffebreaks - Seguimiento a clientes...
-
Office Manager
hace 6 días
Ciudad de México EMPRESAS BH A tiempo completoImportante empresa líder en el sector, se encuentra en búsqueda de **Office Manager** Requerimos: Licenciatura en administración o carrera del área comercial. Gestión del espacio de coworking Atención a usuarios Control de pagos Manejo de inventario Manejo de reportes Atención en recepción Seguimiento a clientes Manejo de herramientas de...
-
Office Manager
hace 7 días
Ciudad de México Page Personnel A tiempo completoAsistir al directores en temas administrativos - Experiência mínima de 5 años como Asistente / Office Manager **Sobre nuestro cliente**: Empresa transnacional del sector financiero **Descripción**: Principales responsabilidades - Gestionar solicitudes de compra - Gestionar gastos y presupuestos - Control y manejo de reembolsos - Gestionar el pago de...
-
Asistente de Dirección
hace 2 semanas
Ciudad de México Working-Mexico-Headhunter A tiempo completo**Resumen de la vacante**: - Salario: Sueldo entre $18,000 a $20,000 brutos - Localidad: CDMX - Duración: Tiempo Completo **Descripción**: Buscamos para empresa transnacional especializada en la industria de alimentos la vacante de Asistente de Dirección - Office Manager. **ACTIVIDADES** - Brindar apoyo a todas las actividades del área de RH y...
-
Regional Office Manager
hace 3 días
Ciudad de México EF Education A tiempo completoEF Education First, the World Leader in International Education, is looking for an accomplished professional to strengthen our Regional Office presence and performance. As **Manager of a Regional Office,** you will be in the driving seat of shaping the establishment of a new entity that operates with the mindset of a startup but with the infrastructure of an...
-
Office Manager
hace 5 días
Ciudad de México Colektia A tiempo completo**Colektia es la primera empresa de cobranza basada en inteligencia artificial y considerada una de las startups con mayor oportunidad de crecimiento en Latinoamérica. Estamos buscando personas que quieran construir algo memorable.** **Si te gustan los retos y deseas llevar tu desarrollo profesional al siguiente nível, queremos conocerte. Algunas cosas...
-
Office Manager Mexico
hace 5 días
Ciudad de México Adobe A tiempo completoOur Company Changing the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies...
-
Office Manager
hace 6 días
Ciudad de México Comercializadora Epya A tiempo completoAgencia de Mercadotecnia ubicada en Santa Fe busca Office Manager - Mensajero **Responsabilidades**: - Servir como persona de contacto para las tareas del gerente de oficina, que incluyen: -mantenimiento, mensajería, suministros, equipo, compras. - Organizar el diseño de la oficina y solicitar material y equipo - Mantenimiento preventivo y correctivo,...
-
Office Manager
hace 1 semana
Ciudad de México Believe A tiempo completoCompany Description Founded in 2005, Believe is the worldwide leader in digital audio and video distribution for independent artists and labels. It is by combining technological and artistic skills in the service of digital distribution that the Group has based its expertise and has quickly positioned itself as a new player in the music industry...
-
Front Office Manager
hace 4 días
México Reclutamiento Bahía A tiempo completo**Vacante para la empresa Reclutamiento Bahía en Rivera Nayarit -Bahía de Banderas, Nayarit**: Front office manager/ gerente de recepción Excelente cadena hotelera busca: Front Office Manager - Experiência en hotelería mínima 4 años en all inclusive 4/5 diamantes. - Inglés avanzado, hablado, escrito y leído. - Disponibilidad de horario. - Liderazgo...
-
Product Manager Hardware Home Office Cdmx
hace 2 semanas
Ciudad de México Reclutamiento it A tiempo completoUn gran lugar para trabajar y desarrollarte a largo plazo, somos un grupo de empresas dedicas a soluciones de software corporativo, socios premier de Microsoft, AWS, Cisco y colaborador de mayoristas como Licencias on Line, Ingram, Team, etc. buscamos un Gerente de producto Multimarca para CDMX esquema 90% Home Office y 10% presencial. * Ingreso de $16,000...
-
Manager of Engineering
hace 5 días
Ciudad de México Equinox Engineering A tiempo completo**Manager of Engineering/ Office Manager** **Equinox Engineering - Professional Opportunity in Mexico City** - Position: Manager of Engineering & Office Manager_ **Key Responsibilities**: - Leading and supporting the growth of a multidisciplinary Engineering team ensuring quality and best practices for project delivery in the Oil & Gas sector. - Overseeing...
-
Channel Manager Ti Hardware Home Office Cdmx
hace 1 semana
Ciudad de México Training Talent A tiempo completoUn gran lugar para trabajar y desarrollarte a largo plazo, somos un grupo de empresas dedicas a soluciones de software corporativo, socios premier de Microsoft, AWS, Cisco y colaborador de mayoristas como Licencias on Line, Ingram, Team, etc. buscamos un Gerente de producto Multimarca para CDMX esquema 90% Home Office y 10% presencial. - Ingreso de $16,000 a...
-
Project Manager Ti
hace 2 semanas
Ciudad de México Consultora TI Nayeeri A tiempo completoEmpresa de Tecnología de la Información busca Project Manager **Requisitos**: Experiência mínimo 5 años de experiência en planeación ejecución y seguimiento de proyectos TI, certificado en PMP o especialización en gerencia de proyectos (deseable) Experiência en Proyectos de Desarrollo en Software, Infraestructura. Tecnología principal: Scrum,...
-
Secretaria / Office Manager
hace 2 semanas
Ciudad de México DSI Mexico A tiempo completoImportante Consultoría Internacional en Cultura del cambio te invita a formar parte de su equipo como: - Secretaria / Office Manager Requisitos: _ - **EXCELENTE PRESENTACIÓN**: - Escolaridad: Licenciatura terminada en área económico - administrativa - Disponibilidad de tiempo completo L-V de 8:30 am a 5:30 pm - Inglés 50% - Experiência mínima de 3...
-
Office Manager
hace 6 días
Ciudad de México Adenza A tiempo completoDivision Overview The People Office's mission is to support the business goals and challenges of Adenza by providing services that promote a work environment that is characterized by fair treatment of staff, transparency, personal accountability, trust, and mutual respect. We strive to continuously seek and provide solutions that will support and optimize...
-
Manager of Engineering
hace 5 días
Ciudad de México Equinox Engineering A tiempo completo**Equinox Engineering - Professional Opportunity in Mexico City** - Position: Manager of Engineering_ **Key Responsibilities**: - Ensure that department practices align with the policies and procedures of the organization. - Develop and use accurate, relevant financial and technical information for decision-making. - Consult with the President & CEO and...
-
Office Manager
hace 1 semana
Ciudad de México MULTIPLE SOLUCIONES EN RECURSOS HUMANOS A tiempo completoSomos una empresa mexicana 100% dedicada a la administración de plazas especializadas. Buscamos talento como Coordinador de Servicios Generales que cubra el siguiente perfil. Licenciatura concluida en Administración o afín. Experiência de al menos tres años como responsable de servicios generales u office manager jr, coordinando equipos de...