Finance, Procurement and Administration

hace 3 meses

Tlahuac, México Global Green Growth Institute A tiempo completo

Based in Mexico City, the Finance, Procurement and Administration (FPA) Associate will support the execution of the GGGI Mexico Country Office’s project portfolio by enabling all required operations, ranging from human resources, finance, procurement, travel, to any other administrative related requirements.

Aligned with GGGI’s rules and regulations, the FPA Associate will carry out operative processes such as financial monitoring, reporting to donors, processing and delivery of procurement contracts, monitoring of purchase orders, conducting or supporting recruitment and human resources processes, travel requests and claims, IT asset oversight, among others.

To carry out his/her role, the FPA Associate will report directly to Mexico’s Deputy Country Representative (DCR) plus work closely with Mexico’s Country Representative (CR), Project Managers, and will engage with other staff of the Operations Enabling Department (OED) at GGGI’s headquarters in Seoul, when required.

**INTRODUCTION TO GGGI**:
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.

**PURPOSE**:

- Ensure process integrity across a wide range of services relevant to areas such as finance, human resources, procurement, IT, and travel, meeting established GGGI policies, standards, and donor requirements, ensuring value for money and compliance, as well as to carry out other operational administrative functions.
- Lead GGGI Mexico Office’s finance, procurement and administrative operations and find solutions to ensure the efficient execution of these processes and the commitments they entail. This will require an agile approach to work, be highly organized, while also displaying a detail and service-oriented approach, since the Finance and Administration Associate will support both internal and external clients.
- Take responsibility for assigned day-to-day administrative activities for effective functioning of the Mexico Country office.

**ENGAGEMENT**:

- Work closely with the Mexico’s CR, DCR and the Project Managers to keep an adequate and timely monitoring of the budget execution and its implementation.
- Support GGGI staff with administrative aspects of program and project implementation.
- Oversee the Administrative Associate’s assigned work to keep a coordinated and strong OED performance altogether.
- Engage with internal and external stakeholders to guarantee compliance of GGGI’s HR, Procurement, Events, and Travel related processes.
- Provide clear information on process delivery requirements to the Mexico office staff and external stakeholders.

**DELIVERY**:

- Prepare and update, as needed, project budgets under relevant budget categories (chart of accounts and donor expense categories).
- Prepare monthly monitoring of project budgets, highlighting potential risks in the budget execution.
- Prepare financial reports to donors and provide support for financial auditing by gathering the relevant information.
- Carry out transactions in the ERP, such as requisitions, amendments, payments (for individual consultants, firms and general providers), submission of claims, procurement of equipment and services, among others.
- Keep monthly track on procurement progress and commitments.
- Keep monthly monitoring of staff time by project (Timesheets record).
- Prepare monthly Corporate Credit Card reconciliation and register all related expenditures.
- Be responsible for the office management activities, including meeting room management, office spaces, supplies and IT management.
- Assist and promote Green Office initiatives and ensure we meet our Green Office Guide for all operations.
- Support the recruitment and onboarding of new staff and individual consultants.
- Advise the Mexican team and increase awareness of internal administrative procedures in the areas of office management, recruitment and onboarding of new personnel and consultants, travel, conference/event management, IT, and other relevant regulations, rules, and guidelines.
- Assist the team in all procurement above USD 10,000, including negotiation definition between project leads and vendors, contract issuance, authorization of payments, submission of claims, requisition transactions, others.

**REQUIREMENTS**:
**QUALIFICATIONS**:

- (required) Bachelor's degree in administration, economics, finance, public administration, management, or any discipline related to the assignment.
- (Plus) Postgraduate in the abovementioned areas/fields.
- (required) At least 4 years of professional experience in the above fields.
- (Plus) Working experience with international or technical assistance organizations that deliver donor funded projects
- Experience working in teams with varied levels of responsibilities.
- Experience coordin

  • Finance and Administration Coordinator

    hace 4 meses

    Tlahuac, México International Youth Foundation A tiempo completo

    **JOB TITLE** Finance and Administration Coordinator **SUPERVISOR** Finance and Administration Manager **ABOUT INTERNATIONAL YOUTH FOUNDATION (IYF®)** **PURPOSE OF THE ROLE** The primary responsibility of this position will be to accounting/financial management and some administration functions for the IYF country office under the coordinated...

  • Port Cost Specialist

    hace 4 meses

    Tlahuac, México Elite Corporate Solutions A tiempo completo

    Processes monthly and supplemental Port Cost invoices for all government and commercial vessels. - Communicates with the vessel Captains to obtain approvals and address invoicing discrepancies. - Organizes and breaks down invoices through Foxit PDF program according to company’s accounting sub-categories and accounts. - Completes spreadsheets for the...

  • Procurement Coordinator

    hace 4 meses

    Tlahuac, México Unilever A tiempo completo

    PROCUREMENT CATEGORY COORDINATOR - 1D - ** KEY RESPONSABILTIES**: First Procurement contact to ensure suppliers performance for BPC Categories Manages aspects of Supplier Quality Assurance & Supplier Development in line with business strategy. Identify and build partnership with key suppliers and guarantee supplier compliance Support the development of...

  • Procurement Operations Manager

    hace 4 meses

    Tlahuac, México Emerson A tiempo completo

    **Essential Duties & Responsibilities** **Supplier Enablement** - Lead the purchasing team in validating purchasing requirements to qualify suppliers - Onboard suppliers and execute supplier master file management - Oversee catalog enablement within procurement systems Ensure contracts are effectively enabled for purchasing and invoicing **Transactional...

  • Procurement Assistant

    hace 3 meses

    Tlahuac, México SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking fluent Spanish speaking **Procurement** **Assistant** to support the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) in Mexico City, Mexico, which requires professional and administrative support services to work with the U.S. Foreign Assistance Program to Mexico. **Responsibilities**: -...

  • Sales Administration and Support

    hace 4 meses

    Tlahuac, México Kone A tiempo completo

    Description - Founded in 1910, _ - KONE - is a global leader that provides elevators, escalators and automatic building doors, as well as solutions for maintenance and modernization that add value to buildings throughout their life cycle. Our mission is to improve the flow of urban life and make our world’s cities better places to live by providing...

  • Director, Travel

    hace 5 meses

    Tlahuac, México Thomson Reuters A tiempo completo

    **Director, Travel & Expense and Procurement Operations**: Are you passionate about the chance to bring your experience to a world-class company that is market-leading for both content and technology? If yes, we are looking for you! Join our team! Global Procurement is the organization which manages and optimizes the third party spend of Thomson Reuters....

  • Finance & Business Support Director

    hace 4 meses

    Tlahuac, México Novo Nordisk A tiempo completo

    Finance & Business Support Director **Category**:Finance**Location**:Ciudad de México, Ciudad de México, MX- Join Novo Nordisk for a life-changing career establishing and developing a world-class Global Business Service Centre (GBS) in Mexico City. This will impact millions of people living with a chronic disease like diabetes and obesity. It will also...

  • Procurement Bp

    hace 5 meses

    Tlahuac, México DiDi Global A tiempo completo

    Company Overview: DiDi Global Inc. is the world’s leading mobility technology platform. It offers a wide range of app-based services across markets including Asia-Pacific, Latin America and Africa, including ride hailing, taxi hailing, chauffeur, hitch and other forms of shared mobility as well as auto solutions, food delivery, intra-city freight, and...

  • Sr. Manager Non Trade Procurement

    hace 4 meses

    Tlahuac, México Adidas A tiempo completo

    Purpose & Overall Relevance for the Organisation: - "The Global Non-Trade Procurement team is creating value for adidas by delivering opportunities beyond sustainable negotiation success. As a strategic business partner, we provide market insights and trends to our global stakeholders. Stakeholder Management, Sourcing Management, Category Management and...

  • Emerging Talent: Procurement Operations Associate

    hace 3 meses

    Tlahuac, México Blend A tiempo completo

    Blend is a diverse team of problem solvers who believe that the world's financial resources should be more accessible. Our cloud banking platform is used by Wells Fargo, U.S. Bank, and over 330 other financial services firms to acquire more customers, increase productivity, and deliver end-to-end digital experiences. Our software enables our customers to...

  • Emerging Talent: Procurement Operations Associate

    hace 4 meses

    Tlahuac, México Blend A tiempo completo

    Blend is a diverse team of problem solvers who believe that the world's financial resources should be more accessible. Our cloud banking platform is used by Wells Fargo, U.S. Bank, and over 330 other financial services firms to acquire more customers, increase productivity, and deliver end-to-end digital experiences. Our software enables our customers to...

  • Trade Finance Specialist Mexico

    hace 4 meses

    Tlahuac, México America Steel Trade Corporation A tiempo completo

    America Steel Trade Corporation is an international trading company headquartered in North Miami, Florida. AST specializes in sourcing, exporting/importing, and distributing commodities to the North, Central and South American Markets. The Trade Finance Specialist plays a pivotal role in facilitating international trade transactions by ensuring the...

  • Gpss Direct Procurement Associate

    hace 4 meses

    Tlahuac, México ALSTOM A tiempo completo

    Req ID:447008 En Alstom, sabemos cómo funcionan las redes de transporte y qué mueve a las personas. Desde trenes, metros, monorrieles y tranvías de alta velocidad, hasta sistemas, servicios, infraestructura, señalización y movilidad digital preconfigurados, ofrecemos a nuestros diversos clientes la cartera más amplia de la industria. Todos los días,...

  • Sr Specialist, Emerging Markets Procurement

    hace 4 meses

    Tlahuac, México Organon A tiempo completo

    **The Position** The Organon Global Procurement & Supplier Management (GPSM) organization partners with the business to develop and implement innovative and fit for purpose sourcing strategies, external partnerships, and robust supplier management to maximize value for Organon. To secure continuous alignment and support to our Emerging Market (EM)...

  • Lead Procurement Operations

    hace 4 meses

    Tlahuac, México Celanese International Corporation A tiempo completo

    Descripción General: **Responsabilidades**: **Position Summary**: - Running the day to day management of all aspects of Procurement operations. - Lead the local team that executes transactions for Raw Materials, MRO, and Corporate Services - to ensure reliable supply of goods a service - Work together with the regional leaders to develop and integrate the...

  • Transportation Ats Procurement, Ats Procurement

    hace 3 meses

    Tlahuac, México Servicios Comerciales Amazon Mexico S. de R.L. de C.V. A tiempo completo

    Bachelor's Degree English B2+ (professional conversation) 2+ years' experience in logistics or procurement Amazon’s Transportation Services (Line Haul & Middle Mile) Team is looking for a detail-oriented, analytical, technically skilled, innovative, hands-on, and customer-obsessed Transportation Procurement Specialist to lead the sourcing of Amazon. You...

  • Procurement Associate

    hace 3 meses

    Tlahuac, México SoftwareOne A tiempo completo

    Job Function: SW&C Marketplace Delivery The role: We are thrilled to announce an opportunity to join our team as: Procurement Associate **SoftwareOne** Scope: Full-time | Software & Cloud Marketplace Delivery | Location: MX city The Associate Procurement collaborates closely with SoftwareOne's Local Procurement and Sales Teams. This involvement...

  • Operations & Finance Specialist

    hace 4 meses

    Tlahuac, México Fossil Fuel Non-Proliferation Treaty A tiempo completo

    **Position Type**:Flexible. Full-Time. **Location**:Fully Remote, Worldwide **Introduction** The world's largest fossil fuel producers are already on track to produce more than twice the amount of coal, oil and gas than can ever be burned if we are to hit our climate targets. The Fossil Fuel Non-Proliferation Treaty Initiative champions a new...

  • Finance Specialist

    hace 4 meses

    Tlahuac, México UPM A tiempo completo

    Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees...