Senior Administrative Coordinator, Human Resources
hace 6 meses
Do you have strong organizational skills, a proactive mindset and the passion for pushing assignments through to execution? Would you like to use your global administrative experience to support a company that turns ideas into life changing medicines? Then AstraZeneca might be the one for you
At AstraZeneca every one of our employees makes a difference to patient lives every day. Each and every one of us believes that science has the ability to change lives and that to deliver this takes many people with many skill sets. When we deliver a life-changing medicine, that success comes from the combined efforts of all of our people.
Introduction to role:
We are currently looking to recruit a Senior Administrative Coordinator to join our team in AstraZeneca's Human Resources (HR) department. This position will provide the highest level of administrative support for both the HRVP, Operations & IT and HRVP, Rare Disease Unit.
Based in our Guadalajara office, this role impacts the reputation of the function as it serves as the initial point of contact. Both departments are a fast paced and constantly changing environment, which requires resilience and personal flexibility; due to routine and urgent business critical requests across several time zones, the position is often required to be available outside regular working hours. This position involves a high degree of job complexity and involves supporting leaders based in our Gaithersburg and Boston offices. The ability to work autonomously and with mínimal supervision is a critical skill for success in this role. Additionally, as this role is supported by a team of Junior Administrators, excellent communication skills are essential.
Accountabilities:
- As the primary point of contact for the HR SET Area(s), this role involves providing support for both processes and projects as needed. Responsible for ensuring that all inquiries are addressed promptly and professionally, and for facilitating the smooth operation of organizational activities.
- Managing HRVPs schedule, coordinating appointments, organizing travel arrangements, and overseeing expense reports. These tasks are to be performed with the utmost professionalism and attention to detail to ensure the smooth operation of the HRVP's daily movements.
- Technical proficiency to schedule and facilitate meetings and teleconference calls using a variety of platforms, including video conferencing tools such as Microsoft Teams and Zoom. By adopting a learning mindset, you will be able to effectively utilize various technologies to facilitate seamless communication and collaboration among participants.
- Provide project management support including efficient planning, tracking and reporting of progress/milestones and budget management.
- Well versed in office tools, particularly Excel and PowerPoint.
- The position will have responsibility for supporting the processing of reports and providing trends.
- The role will also be responsible for supporting the team with compiling and formatting team presentations.
Essential Skills/Experience:
- 5 years of administrative/project coordinator experience preferably in a pharmaceutical/biotech environment
- Demonstrated success in managing complex cross-matrix projects
- Strong communication and collaboration skills
- Works well independently and as a team member whilst also displaying leadership skills
- Ability to adapt to changing projects and or priorities
- Driven to strive for solutions with a “can-do” attitude
- Resilient through uncertainty and communicating/collaborating to ensure clarity
- Written and spoken proficiency in English
Desirable Skills/Experience:
- Previous administrative support experience in Human Resources
- Prior project coordinator/project management experience in complex business environment
- Understanding of the drug development and commercialization process
- Bachelor’s degree or equivalent
When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That’s why we work, on average, a minimum of three days per week from the office. But that doesn't mean we’re not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.
Why AstraZeneca?
At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.
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