Sr Administrative Assistant

hace 7 meses

Ciudad de México Aspen Technology A tiempo completo

The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways — from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community.

The Role

As a Senior Administrative Assistant at AspenTech, you will play a crucial role in supporting senior executives and the administrative team. You will be responsible for handling a wide range of administrative and office tasks with a high degree of efficiency, professionalism, and confidentiality. This role requires exceptional organizational skills, strong attention to detail, excellent communication capabilities, and the ability to multitask effectively in a fast-paced environment.

Your Impact
- Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, expense reporting, and meeting coordination.
- Coordinate and organize meetings, conferences, and events, including logistics, scheduling, and material preparation.
- Assist with preparing and distributing meeting agendas, minutes, and follow-up actions.
- Conduct research, compile data, and prepare reports or presentations as requested.
- Maintain and update various databases, records, and filing systems.
- Act as a liaison between internal departments and external stakeholders, maintaining professional and effective communication.
- Handle confidential and sensitive information with discretion while always maintaining strict confidentiality at all times.
- Collaborate with other departments to streamline processes, improve efficiency, and contribute to a positive work environment.

What You'll Need
- Proven experience as a senior administrative assistant or executive assistant in a corporate setting.
- Excellent English communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels of the organization. Translator experience is a plus.
- Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong attention to detail, accuracy, and problem-solving abilities.
- Experience with ERP systems, particularly Workday, is a plus.
- Ability to maintain confidentiality and handle sensitive information with the utmost discretion.
- Strong interpersonal skills and the ability to work both independently and collaboratively in a team-oriented environment.
- Flexibility and adaptability to changing priorities and demands.
- A proactive and self-motivated attitude, with a willingness to take initiative and assume additional responsibilities when needed.
- Bachelor's degree or equivalent work experience preferred.

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