Facilities Administrative Specialist

hace 7 meses

Guadalajara, México Infineon Technologies A tiempo completo

I

**n your new role you will:
R**
- esponsible for processing of IFAM and LCY rent, CAM, utilities and miscellaneous office and facilities payments R
- esponsible for ordering facilities and office supplies for all IFAM site locations T
- rack Purchase Orders for approval, process invoices and provide timely reports to the Sr. Facilities Manager. S
- upport West Coast Business Continuity activities, as assigned and required T
- rack Facilities Projects and generate timely reports Process PRs for site services (janitorial, fire, plumbing, utilities, security ,electrical, HVAC, systems PMs, beverage services, facilities supply(process gases, shipping/packing supplies, facilities consumables, etc.). U
- pdate Lease Matrix accurately on a quarterly basis for all IFAM locations D
- evelop landlord and accounting contact list for payment correspondence and tracker Track and reconcile facilities spending and expenses (P.O. + P-Card) and provide monthly Performance against Budget report to the Facilities Manager. A
- ssist on expense forecasting and capital budgeting for multiple site locations. T
- rack invoice processing workflow to ensure payments are made on time while adhering to department procedures C
- omparing purchase orders, prices, terms of payments and other charges P
- rocessing transactions and performing accounting duties such as account maintenance recording entries and reconciling books of accounts. E
- stablishing and maintaining relationships with new and existing vendors/suppliers S
- et up new vendors and supplies in SAP, PRAW and Oracle System H
- andling accounts payable for separate entities and vendors M
- anaging accounts payable using accounting software and programs. V
- erify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors. M
- aintain copies of invoices, vouchers and/or correspondence necessary for files. P
- erform other job duties assigned.

Y

**ou are best equipped for this task if you have:
U**
- nderstanding of basic book keeping and accounting skills is required. E
- xperience in SAP M
- ust have analytical skills, detail oriented and organized. C
- omputation skills L
- eadership abilities W
- ritten and oral communication skills P
- roblem Solving skills M
- ust have strong English language proficiency. V
- isa and Passport are needed *

*This position is based in Guadalajara (On site)

D

**riving decarbonization and digitalization. Together. I**

**e are on a journey to create the best Infineon for everyone. T**
his means we embrace diversity and inclusion and welcome everyone for who they are. At Infineon, we offer a working environment characterized by trust, openness, respect and tolerance and are committed to give all applicants and employees equal opportunities. We base our recruiting decisions on the applicant´s experience and skills. W
e look forward to receiving your resume, even if you do not entirely meet all the requirements of the job posting. P
lease let your recruiter know if they need to pay special attention to something in order to enable your participation in the interview process. C

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