Executive Engagement Administrator

hace 3 semanas

Miguel Hidalgo, México RH Aliats A tiempo completo

Description

**Executive Engagement Administrator, Floater**

Is an integral member of the search execution team, working closely with the consultants and research team, and acting as project coordinator/manager to ensure the timely success of each assignment.

**Responsibilities**:

- provide administrative and project support to one or two dedicated executive search consultant
- Close out completed searches and organize all material associated with the search in accordance with audit requirements
- Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets and consultant corporate card statements for charges to be allocated to relevant searches.
- Manage and maintain consultant(s calendar and coordinate trip schedules, making all travel and associated arrangements.
- Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses.Provide assistance with additional office responsibilities as needed.

**Requirements**:
**Ideal Experience**
- Minimum of 5-7 years of experience as an executive assistant
- Experience in a professional services environment is preferable.
- Excellent written and verbal communication skills in English
- Strong Project coordination/management skills
- Experience coordinating complex logistics and projects with multiple stakeholders.
- An undergraduate degree is desirable

**Capabilities**:

- Strong client orientation; inherent desire to deliver beyond the call of duty.
- Very strong organization and prioritization abilities.
- Discretion and sensitivity in dealing with confidential communications and documentation.
- Endurance and the ability to handle multiple conflicting priorities at once.
- Solid judgment: the ability to make sound decisions and work autonomously in the absence of constant supervision.
- Proactive; takes steps to prevent problems before they occur.

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