Travel and Expenses Analyst

hace 2 semanas

Guadalajara, México Brown-Forman A tiempo completo

CURRENT EMPLOYEES, CONSULTANTS, AND AGENCY PARTNERS:
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Quote from Hiring Manager

At Brown-Forman we are looking for a Travel and Expenses Analyst capable of managing and monitoring travel expenses based on Tax Law (SAT) and corporate policy at the National level. This is a great opportunity to be part of an amazing company and take an active role in analyzing information to identify areas of improvement.

Meaningful Work From Day One:
- The Travel Expenses Analyst will be responsible for the administration and supervision of travel expenses based on the Fiscal Law (SAT) and corporate policy at the National level.- The position will be focused on the management of the Concur program in Mexico and supports the correction of failed reports in CONCUR in the countries of Canada and the United States, ensuring that the guidelines and operation processes work correctly.- The position has the administration and control of the gasoline card and toll devices program in Mexico delivered to employees.- This role manages, controls and supervises the travel tools granted to employees.- This position will be responsible for the distribution and update of corporate policies based on the new tax provisions and organizational needs.- This role will act as the main point of contact in the training and resolution of doubts or travel problems presented by employees.- The role will execute these responsibilities in alignment with providing the best possible experience to employees and guaranteeing cost control and program efficiency.- The administration of corporate cards, gasoline cards and toll devices, purchase orders, payments, records, conciliations and accounting reclassifications of expenses, cancellations or reassignments of travel and employee service tools, will be part of the functions of the expense analyst Travel.

What You Can Expect:
- Responsible for the Administration (voucher reviews, attachment to corporate and fiscal policies, approval and accounting) Concur Expenses / Travel for the Mexico Business Unit.- Supports the correction of failed reports in CONCUR in the countries of Canada and the United States, ensuring that the guidelines and operation processes work correctly.- Daily assistance to internal users in the Concur expenses registry to be properly reflected in financial records, as well as in solving problems with travel tools.- Assignment, supervision, administration and control of travel tools provided to internal users nationwide (commercial area and production).- Update and distribute corporate policies based on the new tax provisions and organizational needs.- Preparation and analysis of expense indicators that help detect areas of opportunity.- The main contact with travel program suppliers.- Supplier payment registration in SAP- Review and conciliation of invoices of airplane suppliers, gasoline and tolls against account states.- Annual budget for purchase orders for travel suppliers.- Registration, reclassification and accounting compensation of expenses in SAP.- Collection of defeated balances on employee corporate cards.- Cash Flow Planning quarterly in travel expenses and monthly travel expenses paid.- Gasoline program administrator in the commercial area/production (requests, reallocations, low, blockages, dispersions, additional recharges, clarifications and payments).- Direct Report to Human Resources of the Commercial/Production area of balances and inventories of casualties of employees (confidential or resignations).- Constant work with the Global Business Solutions (GBS) area in the implementation of new global projects and problem-solving.- Management and resolution of problems in a timely manner.- Work in innovation and continuous improvement of processes and teamwork.- Support the AP and COUPA team in Brazil in closing activities or absences.

What You Bring to the Table:
Education: Bachelor’s degree in Business Administration, Finance or Accounting, or a related field, combined with 2 -4 years of related experiences

Knowledge, Skills & Abilities:
- Strong analytical and problem-solving skills- Excellent customer service/communication skills and an ability to develop/maintain effective work relationships with customers at all levels and with other team members- Proficient in Microsoft Excel- Experience working with international currencies, taxes, and business processes including determining resolutions to issues, errors, etc.- High energy level, ability to work independently, and multi-task effectively in a service organization.- Ability to work a flexible schedule including extended hours- Excellent written & verbal communication skills- Google tool handling

What Makes You Unique:
- Knowledge of the Concur platform.- Knowledge of SAP software.- English, basic. Intermediate (desirable).- Knowledge of accounting processes.

Who We Are:
Imagine working for a company that welcomes you in, inspires you to bring your best self

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