Administrative Assistant

hace 6 días

Guadalajara, México Mycronic A tiempo completo

**Job Summary**

Under the immediate direction of the Finance and Admin Manager, this 6-month, temporary position is responsible for providing a variety of administrative support to Mycronic. The Administrative Assistant is responsible for handling a wide range of tasks, and plays an important role in ensuring the organization runs smoothly and efficiently. The Administrative Assistant is the first point of contact for our customers, clients, and other visitors. The position requires the ability to be able to handle a variety of tasks in a timely and professional manner.

**Key Responsibilities**
- Acts as a point of contact for internal and external clients
- Sends administrative workpapers to customers and suppliers
- Handles administrative requests and queries from senior managers
- Develops and maintains a filing system
- Fulfills forms for customer and supplier registration
- Answers colleagues phone calls and assists as needed
- Distributes information among colleagues and managers
- Assists in the preparation of exporting workpapers and documents
- Office Supply Management; maintains adequate supply levels and ensures best pricing
- Books travel arrangements as needed
- Exports packaging and wrapping for delivery workpapers (labels, invoices and packing lists printing in envelopes or boxes)
- Coordinates meeting and takes detailed notes
- Controls expenses i.e. car expenses etc.
- Prepares and controls payment/payroll calendar
- Other duties as assigned including but not limited to the performance of functions and software related to the administrative processes of Mycronic

**Experience and Qualifications**
- Proficient in English
- One year of related experience and/or training related to office administration
- Responsible and reliable
- Previous knowledge of filing management
- Excellent verbal and written communication skills, and the ability to interact professionally with colleagues
- Strong attention to detail and problem-solving skills
- Highly organized
- Working knowledge of Microsoft Office products
- Strong time-management skills

**Working Conditions / Physical & Mental Demands**

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Standard office environment. Significant computer work should be expected.

**Equal Opportunity Employer**

Mycronic is an equal opportunity employer committed to workplace diversity and inclusion. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

For a company founded on passion, collaboration and outside-the-box thinking, there is no greater asset than a diverse workforce. It is the cornerstone of our global, internal culture, and we actively promote an inclusive and healthy work environment by embracing diversity and showing compassion for our colleagues. Not only does it fuel our innovation capabilities, but it also deepens our understanding of our customers as well as the different cultures in which we operate. We believe quite simply that diversity is our competitive edge.

  • Administrative Assistant

    hace 1 mes

    Guadalajara, México Page Personnel A tiempo completo

    Asistente Administrativo - Administrative Assistant **Sobre nuestro cliente**: Agricultura **Descripción**: Contabilidad general y seguimiento administrativo. Seguimiento con proveedores, facturación, complementos de pagos y costos. Manejo de plataformas bancarias. Control de documentos legales. **Perfil buscado (Hombre / Mujer)**: Lic en...

  • Administrative Assistant

    hace 5 días

    Guadalajara, México GDL Connect S de RL de CV A tiempo completo

    GDL Connect is looking for a **Administrative Assistant.** GDL Connect is a US company with a Nearshore operation in Guadalajara. Mexico that specializes in the Mortgage, Real Estate, Insurance and other business solutions with over 15 years of experience in the industry. **Functions**: - Registration of information in database. - Analyze documentation. -...

  • Administrative Assistant

    hace 2 meses

    Guadalajara, México Outploy A tiempo completo

    _**THIS IS NOT A REMOTE JOB, THIS IS AN ONSITE POSITION AT OUR GUADALAJARA OFFICE**_ Attention all DEPENDABLE, CARING and HARDWORKING personalities! Are you looking for a place to call home? Administrative Assistant applicants must possess the following: - Strong ability to research projects - Strong interpersonal skills and a friendly demeanor - Strong...

  • Administrative Office Assistant

    hace 2 meses

    Guadalajara, México HRPV Mexico A tiempo completo

    We are currently looking for**:Administrative Office Assistant** **This position is ON-SITE.** **This is a fully bilingual position.** If you are interested send your resume in English today. We can schedule an interview right away! Role Description This is a full-time on-site role. The Administrative Office Assistant will be responsible for providing...

  • Personal Assistant

    hace 5 días

    Guadalajara, México Ucademy A tiempo completo

    **Job Summary**: As a Personal Assistant in our educational organization, you will play a vital role in providing comprehensive support to the Director, facilitating the efficient operation of administrative processes within the academic setting. This position requires a proactive, organized, and adaptable individual with a commitment to maintaining...

  • Administrative Assistant

    hace 5 días

    Guadalajara, México Sofia Health A tiempo completo

    **About Us**: Sofia Health is an U.S tech startup dedicated to providing business solutions for health and wellness providers, with a primary focus on the North American market. Our platform is designed to streamline the lives of consumers actively seeking alternative, complementary, and holistic health and wellness services and products. **Job...

  • Administrative Assistant

    hace 1 mes

    Guadalajara, México Koch Global Services A tiempo completo

    **Your Job**: The Administrative Assistant is responsible for supporting the administrative and operational tasks of the company, providing high-quality and efficient service to both internal and external clients. **Our Team**: At Koch Industries, we seek talent that adds value to the products and services we offer, aiming to improve society's quality of...

  • Program Assistant

    hace 2 meses

    Guadalajara, México Intrategia Consultoría A tiempo completo

    **Program Assistant** **Program Assistant** **Objetivo**: Apoyar a los representantes regionales en las tareas administrativas, garantizar que las funciones regionales de gestión de proyectos estén bien coordinadas y cumplan con todos los requisitos, procesos y procedimientos de cumplimiento necesarios, de acuerdo con los estándares prescritos de la...

  • Program Assistant

    hace 3 horas

    Guadalajara, México Intrategia Consultoría A tiempo completo

    **Program Assistant** **Program Assistant** **Objetivo**: Apoyar a los representantes regionales en las tareas administrativas, garantizar que las funciones regionales de gestión de proyectos estén bien coordinadas y cumplan con todos los requisitos, procesos y procedimientos de cumplimiento necesarios, de acuerdo con los estándares prescritos de la...

  • Executive Assistant

    hace 1 mes

    Guadalajara, México FlexTal Staffing LLC A tiempo completo

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...

  • Administrative Office Assistant

    hace 2 meses

    Guadalajara, México HRPV Mexico A tiempo completo

    We are currently looking for**:Administrative Office Assistant** If you are interested send your **resume in English today.** We can schedule an interview right away! **Requirements**: - Fluent Spoken and Written English. At least C1 (Advanced English) - **In Office Position. Live in Guadalajara or near the area.**: - High School Diploma or Bachelors. -...

  • Legal Administrative Assistant

    hace 1 semana

    Guadalajara, México HRPV Mexico A tiempo completo

    Along with the Law firms you will be providing legal guidance regarding: Immigration, Bankruptcy, Family Law, Personal Injurie, Medical Malpractice, among others). We are currently looking for**:Legal Administrative Assistant** **If you are interested in a career with us, send us your resume in English!** **Requirements**: - Highly fluent English...

  • Virtual Assistant

    hace 2 semanas

    Guadalajara, México Uplift Talent A tiempo completo

    Job DescriptionJob DescriptionThe Virtual Assistant (VA) is responsible for providing administrative support to ensure efficient operation of the office. This role will support managers and employees through a variety of tasks related to organization and communication. The VA will handle confidential and time-sensitive material and be familiar with a variety...

  • Operations Assistant

    hace 2 meses

    Guadalajara, Jalisco, México Koda Brands A tiempo completo

    :About Koda BrandsDo you like to work hard, take massive action, and are driven to achieve results? Are you the one who can take an action plan, roll up your sleeves, and get it all done? If so, let's talk. Koda Brands is a portfolio of growing businesses in the beauty and fashion industriesOur brands include: Kapuluan Coconut ) StartBeauty ) More Naturals )...

  • Virtual Assistant

    hace 3 semanas

    Guadalajara, México Uplift Talent A tiempo completo

    **Company Description** Our mission is to empower businesses through strategic nearshoring solutions, we enable US companies to tap into a pool of highly skilled professionals, helping them maximize their efficiency and competitiveness in the global marketplace. Our commitment to cost-benefit advantages and hiring top talent ensures that businesses achieve...

  • Virtual Assistant

    hace 3 semanas

    Guadalajara, México Uplift Talent A tiempo completo

    Job DescriptionJob DescriptionThe Virtual Assistant (VA) is responsible for providing administrative support to ensure efficient operation of the office. This role will support managers and employees through a variety of tasks related to organization and communication. The VA will handle confidential and time-sensitive material and be familiar with a variety...

  • Executive Office Assistant

    hace 6 días

    Guadalajara, México HRPV Mexico A tiempo completo

    We are currently looking for**:Executive Office Assistant.** **Office Based Only!!** If you are interested send your **resume in English today.** We can schedule an interview right away! **Your Role** **Executive Office Assistant** provide support with daily administrative tasks within the law firm, maintaining attorneys calendars, scheduling...

  • Administrative Assistant

    hace 2 meses

    Guadalajara, México Gordian Staffing A tiempo completo

    **Description**: - Gordian Staffing, A New Way of HR._ We focus on helping small and medium-sized enterprises in the United States and Canada to make business more accessible by offering specialized services and providing high-quality people solutions for those organizations, constantly growing and looking for better results in their markets. **Know about...

  • Program Assistant

    hace 2 meses

    Guadalajara, México Intrategia Human Talent & Consulting. A tiempo completo

    The association of soybean growers, agribusinesses, commodity carriers, traders, and farm organizations working together to increase preference for US soybeans around the world is looking for a: Program Assistant Responsible for supporting the regional staff on administrative tasks. He/she will work closely with the regional staff to ensure that the...

  • Program Assistant

    hace 3 horas

    Guadalajara, México Intrategia Human Talent & Consulting. A tiempo completo

    The association of soybean growers, agribusinesses, commodity carriers, traders, and farm organizations working together to increase preference for US soybeans around the world is looking for a: Program Assistant Responsible for supporting the regional staff on administrative tasks. He/she will work closely with the regional staff to ensure that the...