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Operations Executive Assistant
hace 1 mes
We're Hiring: Operations Executive Assistant
Location:
Remote
Schedule:
Monday to Friday
• 8:00 AM – 5:00 PM CT
or
9:00 AM – 6:00 PM CT
Alignment with Central Time is required
Salary & Benefits
Payroll (Nómina):
19,000 – 23,000 MXN/month
Direct Contractor:
24,000 – 28,000 MXN/month
Final offer based on experience, technical proficiency, and interview performance
Company-provided equipment
About the Role
We're looking for a proactive
Operations Executive Assistant
to support the Operations team with high-level administrative and operational tasks. You'll help keep daily operations running smoothly by managing schedules, tracking tasks, coordinating travel, supporting procurement follow-ups, and maintaining documentation. While primarily administrative, this role offers exposure to procurement and logistics coordination while supporting multiple stakeholders.
Key Responsibilities
️ Calendar, task board, and priority management
Meeting notes and action item tracking
Travel and lodging coordination
Procurement list management
Quote gathering and approved purchase tracking
Logistics tracking and documentation support
Digital file and records organization
Basic project coordination and status reporting
Administrative support for multiple Operations team members
Requirements
Experience as an Executive Assistant, Administrative Assistant, or similar
Exposure to procurement and/or logistics coordination (not required to be an expert)
Advanced English (written and spoken)
Strong organizational and time-management skills
Discretion when handling confidential information
Availability aligned with Central Time
Tools / Technical Skills
- Microsoft Outlook
- Excel
- SharePoint
- Task and project management tools
Soft Skills / Work Style
Proactive and supportive mindset
Strong attention to detail
Comfortable working with multiple stakeholders
Adaptable in evolving environments
Reliable, accountable, and solutions-oriented
Join Us
If you enjoy supporting operations, keeping processes organized, and being a key support partner in a remote environment, this is a great opportunity to grow your impact.
Apply now
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