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Facilities Coordinator
hace 2 meses
About the Role:
We are seeking a highly skilled and detail-oriented individual to fill the position of Facilities Assistant at JLL. As a key member of our team, you will be responsible for providing exceptional support to our associates and guests, ensuring a seamless and consistent level of service at every touchpoint.
Key Responsibilities:
- Front Desk Management: Manage the front desk, day users, and visitor check-in and check-out process, ensuring a smooth and efficient experience for all.
- Problem Resolution: Resolve problems associated with building services, including janitorial, mailroom, copier services, parking, badging, and conference rooms, and submit work orders through appropriate channels.
- Daily Site Walks: Conduct daily site walks to assess site and floor conditions, identifying and reporting any issues affecting the space or workplace experience.
- Collaboration and Liaison: Liaise and work collaboratively with associates, vendors, and other stakeholders to support the functionality of the workspace.
- Data Collection and Analysis: Support data collection, analysis, and reporting to ensure alignment with the company's goals and objectives.
- Receptionist Services: Manage receptionist services, kitchen and office supplies, and reorder stock as needed.
- Mail and Package Handling: Handle incoming and outgoing mail and packages, mail collection, distribution, and courier services.
- Issue Identification and Reporting: Identify and report any issues affecting the space or workplace experience.
- Security Awareness: Demonstrate a high level of security awareness, knowledge of emergency evacuation procedures, and procedures for visits from local authorities as well as general Health & Safety.
- Conference Room Support: Provide support for booking rooms, triaging associate requests, and overall conference tasks, including food deliveries, conference room facilities requests, and room setup.
- Inventory Management: Maintain inventory of products needed for events, office supplies, etc. in a manner consistent with sustainability measures taken by the company.
- Temporary Badges and Information: Issue temporary badges and provide information about the building and area.
Requirements:
- Education: Bachelor's degree in Business Administration or related fields.
- Experience: 3 years' experience in facilities, property management, hospitality, or related fields.
- Language: Fluent English.
- Advantages: Knowledge of local occupational health and safety requirements, critical facilities, and vendor management for specialized services is advantageous.
- Understanding of Technical Aspects: Understanding of basic technical aspects of property (computer room air-conditioning, chiller system, fire protection system, mechanical & electrical system) is advantageous.
Job Type: Full-time
Salary: $28,000.00 - $30,000.00 per month
Benefits:
- Life insurance
- Annual bonus
Work Schedule: Day shift
Work Model: On-site
